Manage supplier invitation

When working on an event, from the Suppliers invitation area, you can invite trusted suppliers from the Fairmarkit database to submit a response for your event. Fairmarkit will recommend a list of suppliers to invite based on the information you entered. You can adjust the list by manually selecting or removing suppliers from the list.

Supplier invitations

You can view a list of invited suppliers in the Suppliers invitation area. Depending on your company's settings, your recommended suppliers may update whenever you add new information to your event or you may need to select to regenerate recommendations. The list of invited suppliers display on the Supplier invitation list.

Review supplier recommendations

Review a recommendation

To view more information about a supplier, click the supplier's line. A supplier info card displays information about the supplier's company, supplier tags, some of the reasons the supplier was recommended (if recommended), your company's history with the supplier over the last 12 months (Number of times invited, Response rate, and number of times awarded), and other companies' history with the supplier over the last 12 months (when they've opted in).

Review score

The Score column displays how likely a supplier will respond if invited to the event (low, medium, or high). This value is calculated based on how the supplier company, including all of the supplier's individual contacts, responded to similar events and their current activity level in Fairmarkit. This value is not calculated for manually added suppliers.

• To view the insight for a recommended supplier, check the Score column in the Suppliers invitation list.

Add suppliers

You can add supplier invitations in the following ways:

Note: You can add suppliers until an event is closed.

Add an existing supplier

Click the Add Suppliers button and select Search existing suppliers to invite one or more existing suppliers. You can search for suppliers by by title, email, external ID, group, tag, and business classification.

See: Search for suppliers

Invite a new supplier

Click the Add Suppliers button and then select Create and invite new supplier to invite a new supplier to Fairmarkit.

Add a supplier group

If your company has defined Supplier groups, you can select pinned groups from above the suppliers list.

Include additional suppliers

To expand your list of invitations, click the Add additional suppliers button to include suppliers with a lower recommendation score. If you change your mind, you can select Remove additional suppliers

Add suppliers to an open event

Once you have opened an event, you can add suppliers. You will need to edit the event, add suppliers, and then save your changes. See Edit an opened event.

Update invalid supplier email

When a supplier's email address is incorrect (e.g., previous emails were undeliverable), a warning message displays in the Supplier invitation area in the Contact column. If you have access to edit supplier details, use the following steps to update their email.

Edit a supplier

To quickly edit a supplier's Company title, email, contact's name, or registered status from the Suppliers invitation list, click the edit button. For additional information on how to edit suppliers in Fairmarkit, see Suppliers.

Remove a supplier

To remove a supplier from the invitation list, hover over the line and click the remove button. You can also click the Remove all heading to remove all invitations in the area (e.g., Manual or Recommended). You can only remove a supplier while an event is in Draft status.

If you remove a supplier by mistake, expand the Removed Supplier area, hover over the live, and click the restore button. You can also click the Restore all heading to restore all invitation.