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When a buyer invites you to a request for quote event, you'll receive an email with an event and line item summary and a link to respond.
The email subject will be:
(Buyer company name) - Request for Quote #------ example: AM Productions - Request for Quote #820214
The email includes:
Event title
Summary of line items (Description, Manufacturer, Manufacturer part #, Internal part #, Quantity)
Any notes from the buyer
Link to respond
Link to decline the event
Event details (close date and time, event ID, shipping address, preferred delivery date)
The following provides a summary of the available email notifications for request for quote (RFQ) events from Fairmarkit. Click the email name to view a more detailed description and screen shots of sample emails.
Not receiving emails? Please reach out to [email protected] to verify your point of contact email address.
An invitation with an event and line item summary is sent when you're invited to a request for quote event.
An update is sent when a Supplier clarification is added to an event.
A notification is sent when new details or attachments are added to an opened event.
A notification is sent when the event Close date is updated.
A reminder is sent two days before the event closes.
A reminder is sent when you have multiple events closing within two days.
An update with an event summary and new closing date is sent when an event is reopened.
An update is sent when an event is canceled.
An update is sent when an event is withdrawn.
An update is sent when your response is awarded.
An update is sent when your response is not awarded.
A reminder is sent when you've won an event and haven't provided shipping information within 2 days.
When there are multiple request for quote (RFQ) events closing within two days, you will receive a reminder.
The email subject will be:
Quotes Closing Soon
The email includes:
List of events (event title, customer, close date and time, link to respond, link to decline)
Link to Supplier portal
When a buyer updates an opened request for quote (RFQ) event with new details or attachments, you will receive an email notification.
The email subject will be:
Update (Buyer company name) Procurement - Request for Bid for Requisition #------ example: Update AM Productions Procurement - Request for Bid for Requisition #820214
The email includes:
Buyer company name
Event details (close date and time, event ID, shipping method, shipping address, preferred delivery date)
Event title
Link to event
The email includes:
Buyer company name
Event details (Buyer name, close date and time, supplier name, event ID, shipping method, event title)
The email includes:
Buyer company name
Event details (withdraw date, supplier name, event ID, shipping method)
Event title
((Buyer company name)) Request for Bid - Close Date Extended (Requisition #------) example: (AM Productions) Request for Bid - Close Date Extended (Requisition #847564)
The email includes:
Buyer company name
Event details (Original close date and time, new close date and time, supplier name, event ID, shipping address, shipping method)
Summary of line items (Description, Manufacturer, Quantity)
Link to event
Link to decline the event
The email subject will be:
Weekly activity report
The email includes:
Your company name
This week's vs. last week's activity (total number of request for quote invitations/percent change from previous week, responses submitted/percent change from previous week)
Invitations and response status (by buyer) (response status, date, event ID (linked to event), event title)
Year-to-Date revenue awarded via Fairmarkit
((Buyer company name)) Request for Quote Cancelled #------ example: ((AM Productions) Request for Quote Cancelled #811065
The email includes:
Buyer company name
Event title
Link to message buyer
Event details (canceled date, supplier name, event ID, shipping address, preferred delivery date)
When a buyer adds a clarification to an event, you will receive an update with the information.
The email subject will be:
New clarifications for RFQ
The email includes:
Buyer company name
Event details (close date and time, shipping address, shipping method, event ID)
Event title
Clarification
You'll receive a reminder two days before a request for quote (RFQ) event closes.
The email subject will be:
(Buyer company name) Procurement - Quote Closing Soon example: AM Productions Procurement - Quote Closing Soon)
The email includes:
Buyer company name
Event details (Close date and time, event ID, shipping method, shipping address, preferred delivery date)
Summary of line items (Description, Manufacturer, Quantity)
Link to respond
Link to message buyer
Link to decline the event
((Buyer company name)) Request for Quote Reopened #------ example: (AM Productions) Request for Quote Reopened #847564
The email includes:
Buyer company name
Event title
Close date and time
Summary of line items (Description, Manufacturer, Manufacturer part #, Internal part #, Quantity)
Link to respond
Link to message buyer
Link to decline the event
Event details (Original close date and time, new close date and time, supplier name, event ID, shipping address)
If you have not sent shipping tracking information to the buyer two days after an event closes, you will receive an email reminder to add the information.
The email subject will be:
Let (Buyer company name) know when their shipment will arrive example: Let AM Productions know when their shipment will arrive
The email includes:
Buyer company name
Event details (close date and time, buyer company name, event ID, shipping method)
Event title
Line item details (Description, manufacturer, quantity, unit price, extended)
Link to event
((Buyer company name)) Congratulations! You have been awarded request #------ example: (AM Productions) Congratulations! You have been awarded request #352911
The email includes:
Buyer company name
Event details (close date and time, supplier name, event ID, shipping address, shipping method)
Event title
If a buyer split awards line items on an event to two different responses, you'll receive a similar update with an extra disclaimer about split awarding.
