Export and Import RFQs

Fairmarkit suppliers can export multiple new RFQs into an Excel file, update quote details offline, and import the completed file back into the platform.

Overview Video

Step-by Step Overview:

Export RFQs:

1. Navigate to your RFQ list.

2. Select all RFQs (by checking off the box on the left side of 'Title') or choose specific RFQs you would like to download.

3. A pop-up will appear at the bottom of your screen with an Export option.

Accept Terms & Conditions:

Before exporting, you must accept the T&Cs for each RFQ:

• Check the T&Cs box for each RFQ individually, or

• Scroll to the bottom of the page, select Select All, and then click Accept & Export.

Complete the Excel File:

Once the Excel file downloads, fill out the required columns:

• Column R: unit_price

• Column S: delivery_days

• Column V: supplier_pn

Additional columns are available if you need to provide more information.

Decline an RFQ (Optional):

If you need to decline an RFQ:

1. Update Column T (is_rejected) from FALSE to TRUE.

• This automatically declines the RFQ.

1. (Optional) Add a reason in Column U (no_quote_reason).

Import and Submit Final Quotes

When you are ready to submit your completed quotes:

1. Save the Excel file as a CSV.

2. Return to the Fairmarkit platform and open Import Events.

3. Select your CSV file.

4. Enable Submit after import if you want quotes submitted automatically.

   • Otherwise, you can review each RFQ before submitting.

5. Choose how long your quotes are valid.

6. Click Accept & Submit.

Confirm Submission:

After submission, your RFQs will appear in the Import tab.

• If the status shows Imported in green, no further action is needed.

Need Help?

If you experience any errors during export/import, contact us at [email protected] and we'd be happy to assist!