# available fields ### Overview Before you agree to respond to an event, you can view an event overview. This includes a summary of the due dates, an outline of the event sections, the number of questions, and the project description. After reviewing, you can choose to **Start your proposal** or **Decline** the event. [NDA](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/non-disclosure-agreements-ndas): If the customer requires an NDA, it will display and need to be approved before you start your proposal.

### Rounds If the event is part of an [multi-round event](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/multi-round-events), a round banner displays at the top of the screen. Select the round drop-down to toggle between your responses to the various event rounds.

### Share When responding to a request for information (RFI) event, you can [invite collaborators](https://docs.fairmarkit.com/suppliers/suppliers/events/manage-collaborators) to help you respond to the event. For each collaborator, you can manage their permissions, controlling if they are able to view or edit the event response. Additionally, collaborators can view or send (with Edit persmission) messages for their events.

### Close time A countdown clock displays the remaining response time before an event closes. Keep in mind that a buyer can close an event early.

### Event comments While working on an event, [comments](https://docs.fairmarkit.com/suppliers/suppliers/events/communicate-with-buyers/event-comments) allow you to communicate about the event and clarify details with buyers. Comments can include attachments. You'll receive a notification when comments are added to your events.

### Buyer Info

| Field | Description | | | ----- | --------------- | ------------------------------------------------------------------------------------------------------------------------------ | | | Buyer | Displays the buyer's name. Depending on the buyer's company configuration, the buyer's name may not be displayed on the event. | | | Event ID | Displays the Fairmarkit event ID. | | | Scheduled close | Displays the date and time that the event is scheduled to close. | ### Supplier Info

| Field | Description | | | ----- | ------------ | --------------------------- | | | Company name | Displays your company name. | | | Contact name | Displays your contact name. | | | Email | Displays your email. | | | Address | Displays your address. | ### Event comments Click to add an event comment. Event comments allow you to communicate about the event and clarify details with buyers. Comments can include attachments. You'll receive a notification when comments are added to your events. For more information, see [Event comments.](https://docs.fairmarkit.com/suppliers/suppliers/events/communicate-with-buyers/event-comments)

### Clarifications regarding this request After a buyer has submitted an event, they can send a clarification. Clarifications can include text and attachments and are date and time-stamped. All clarifications display in the **Clarifications regarding this request area.**

### Event information

| Field | Description | | | ----- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | \* | **Supplier proposal number** | Enter your reference ID. | | | Valid for | Select the number of days that the pricing is valid. Available options include *5*, *10*, *15*, *30*, *60*, *90*, *180*, or *365* days. | | | Currency | Select the currency you want to submit your response in. The prices will remain in your currency, but when the buyer reviews your response, it will be converted to their selected currency. | | | [Export / Import](https://docs.fairmarkit.com/suppliers/suppliers/request-for-information-rfi/respond-to-a-request-for-information-event/import-responses-from-excel) | For larger events, you can download the event to Excel format, update it with your responses, and then import your updates into Fairmarkit. | ### Questions For your event, you'll have a list of questions to answer. Questions are organized into one or more sections. You must answer all required questions, which are marked with a red asterisk (\*), to submit your response. Click **More Info** to view additional information from the buyer, or add additional information, such as SKU, Country of Origin, Minimum Order Quantity, Comments, and Attachments. The available fields depend on the question type. Answer questions: For details on how to answer different question types, see [Answer questions](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/answer-questions).

### Notes about proposal Add additional information and communication (up to 1,000 characters) about your event response for the buyer.

### Attachment for proposal Click Add Files to attach files to share with the buyer. Files can be up to 100MB, and the File name cannot be longer than 255 characters. See [Attachments](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/attachments) for more information.

### Appendix Displays any event-level notes or [Attachments](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/attachments) the buyer added.

### Terms and Agreements If this is the first time responding to the customer or if the customer has updated their terms, you must agree to the **Terms and Agreements.**

### Submit actions

| Field | Description | | | ----- | ------------------------------------------------------------------------------------------------------ | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | | Send me a confirmation email when I submit this proposal | Select if you want to receive an email confirmation when you submit your response to the buyer. | | | Submit |

Click Submit when you are ready to submit your response to the buyer.

The Submit button is disabled until you've completed all required fields; click the link below the Submit button to link to the required fields that need your response.

| | | [Decline](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/decline-an-event) | Click Decline to decline the entire event. You will be prompted to select a reason why, such as being out of stock or not carrying the particular items. By providing a reason, you help improve Fairmarkit's supplier recommendations, allowing us better to recommend you as a potential supplier for future events. | | | I'm Interested | If you want to respond to an event but need more time, click the **I'm Interested** button. This option lets the buyer know that you're interested in the event. |