available fields

Company name

Displays the buyer's company name.

Buyer

Displays the buyer's name. Depending on the buyer's company configuration, the buyer's name may not be displayed on the event.

Company name

Displays your company name.

Contact name

Displays your contact name.

Email

Displays your email.

Address

Displays your address.

RFQ ID

Displays the request for quote event ID.

Shipping method

Displays the buyer's preferred shipping method.

Shipping address

Displays the address where you would need to ship the items.

Preferred delivery date

Displays the date when the line items are needed.

Scheduled close

Displays the date that the event will close

Payment process

Displays how the buyer will pay for the line item.

*

Supplier quote number

Enter your reference ID for pricing.

Valid for

Select the number of days that the pricing is valid. Available options include 1, 5, 7, 10, 15, 30, 45, 60, 90, 180, or 365 days.

Currency

Select the currency you want to submit your response in. The prices will remain in your currency, but when the buyer reviews your response, it will be converted to their selected currency.

Export / Import

For larger events, you can download the event to Excel format, update it with your responses, and then import your updates into Fairmarkit.

Lines

Displays a section for each line item the buyer included. For each line item, the buyers will provide a Name, which contains a description of the requested item or service, a QTY, the requested amount of the item or service, and a UOM, which dictates the unit of measure for pricing the item or service. Buyers may additionally provide a Manufacturer, Manufacturer Part Number, Comments, or Files to help ensure you have the information you need to response accurately.

Shipping

Select if the shipping cost is Included or Excluded from the cost.

Shipping cost

If you selected Excluded in Shipping, enter the cost to ship the items.

Total

Displays the total value of your response for all of the line items and shipping.

Name

Displays the buyer's description of the requested item or service.

Manufacturer

Displays the manufacturer of the requested item. This field is only shown when the buyer entered a value.

Manufacturer Part Number

Displays the manufacturer part number for the requested item. This field is only shown when the buyer entered a value.

Internal part #

Displays the internal part number for the requested item. This field is only shown when the buyer entered a value.

Buyer comments

Displays any line-level comments the buyer shared. This field is only shown when the buyer entered a value.

Buyer files

Displays any line-level attachments the buyer shared. This field is only shown when the buyer entered a value.

Supplier part #

Enter the supplier part number.

*

Delivery Days

Enter the number of days needed to deliver the item (lead time).

*

Unit Price

Enter the unit price for the item.

QTY

Displays the requested quantity of the item. If the Add additional quantities button displays, you can enter prices for different quantities. For more information, see Add additional quantities.

UOM

Displays the requested unit of measure for the requested item. If you provide the item in a different unit of measure, click the Convert UOMbutton, to enter your response in your UOM and it will automatically be converted for the buyer. For more information, see Convert a UOM.

Cost

Displays the cost for the line item (Unit price X QTY).

Add Alternative

When a buyer creates an event, they can optionally allow you to respond with alternatives. When available, you can add or more alternative items or services and then provide details and pricing for each. For example, you may want to provide alternative goods or provide buyers with alternative service offerings, such as different contractors, providing separate resumes, rates, and details for each. Up to 150 alternatives can be added for an event.

Decline Quote

If you cannot provide the good or service, you can decline to respond to a line. If you change your mind, select Quote to respond to the line item.

Past Quotes

If you have previously submitted a response for a specific item in Fairmarkit, you can apply your previous response if the item is requested again.

Free (more)

Select to mark the line item as free in the response. If you change your mind, select Paid to enter a price for the line item. This option is available from the more button.

Convert UOM (more)

When buyers send you an event, they request goods and services in various UOMs (units of measure). However, you may only supply the item or service in a different UOM. To ensure you provide an accurate price, use the convert option to enter your response in your UOM. When the buyer views your response, they will see the quantity and price in their originally requested UOM; additionally, the response will include a warning with details about the conversion.

This option is available from the more button.

Add additional info (more)

From the Add supplier additional information window, you can add additional information for buyers. This option is available from the more button.

• SKU: Enter the SKU number for the line.

• Minimum order quantity: Enter the minimum order quantity required for the price.

• Country of origin: Select the origin country for the item.

• Comments: Enter any comments (up to 1,000 characters) about the line item.

• Attachments: Click Add Files to add attachments specific to the line item. Multiple attachments can be added. Files can be up to 100MB, and the File name cannot be longer than 255 characters Click the remove button to delete an attachment. See Attachments for more information.

Add additional quantities (more)

From the Add additional quantities window, you can respond with prices for different quantities of an item. The buyer must enable this option; when enabled, it is available from the more button.

Send me a confirmation email when I submit this bid

Select if you want to receive an email confirmation when you submit your response to the buyer.

Submit Quote

Click Submit Quote when you are ready to submit your response to the buyer.

Decline Quote

Click Decline Quote to decline the entire event. You will be prompted to select a reason why, such as being out of stock or not carrying the particular items. By providing a reason, you help improve Fairmarkit's supplier recommendations, allowing us better to recommend you as a potential supplier for future events.

I'm Interested

If you want to respond to an event but need more time, click the I'm Interested button. This option lets the buyer know that you're interested in the event.