# available fields The available areas, notes, and fields depend on where you are in the auction process.

### Close time & notes Important information can be displayed at the top of the event.

* **Close time**: A countdown clock displays the remaining response time before an event closes. Keep in mind that a buyer can close an event early. * **Special notes**: If any special notes are added to the event, such as an increased urgency, they will display in a banner message. ### Buyer Info

| Field | Description | | | ----- | ------------ | ------------------------------------------------------------------------------------------------------------------------------ | | | Company name | Displays the buyer's company name. | | | Buyer | Displays the buyer's name. Depending on the buyer's company configuration, the buyer's name may not be displayed on the event. | ### Supplier Info

| Field | Description | | | ----- | ------------ | --------------------------- | | | Company name | Displays your company name. | | | Contact name | Displays your contact name. | | | Email | Displays your email. | | | Address | Displays your address. | ### Event comments Click to add an event comment. Event comments allow you to communicate about the event and clarify details with buyers. Comments can include attachments. You'll receive a notification when comments are added to your events. For more information, see [Event comments.](https://docs.fairmarkit.com/suppliers/suppliers/events/communicate-with-buyers/event-comments)

### Request Info The information displayed depends on the information the buyer entered when creating the event.

| Field | Description | | | ----- | ----------------------- | ------------------------------------------------------------ | | | RFQ ID | Displays the request for quote event ID. | | | Shipping method | Displays the buyer's preferred shipping method. | | | Shipping address | Displays the address where you would need to ship the items. | | | Preferred delivery date | Displays the date when the line items are needed. | | | Scheduled close | Displays the date that the event will close | | | Payment process | Displays how the buyer will pay for the line item. | ### Clarifications regarding this request After a buyer has submitted an event, they can send a clarification. Clarifications can include text and attachments and are date and time-stamped. All clarifications display in the **Clarifications regarding this request** area.

### Quote line items

Field	Description
*Supplier quote number	Enter your reference ID for pricing.
Valid for	Select the number of days that the pricing is valid. Available options include 1, 5, 10, 15, 30, 60, 90, 180, or 365 days.
Currency	Select the currency you want to submit your response in. The prices will remain in your currency, but when the buyer reviews your response, it will be converted to their selected currency.
Export / Import	For larger events, you can download the event to Excel format, update it with your responses, and then import your updates into Fairmarkit.
Lines	Displays a section for each line item the buyer included. For each line item, the buyers will provide a Name, which contains a description of the requested item or service, a QTY, the requested amount of the item or service, and a UOM, which dictates the unit of measure for pricing the item or service. Buyers may additionally provide a Manufacturer, Manufacturer Part Number, Comments, or Files to help ensure you have the information you need to response accurately.
Shipping	Select if the shipping cost is Included or Excluded from the cost. This is only available when finalizing your bid.
Shipping cost	If you selected Excluded in Shipping, enter the cost to ship the items. This is only available when finalizing your bid.
Total	Displays the total value of your response for all of the line items and shipping. This value must be less than or equal to the Total auction price. If it exceeds the Total Auction price, it displays red and you will not be able to finalize your bid. This is only available when finalizing your bid.
Total auction price	Displays the total agreed auction price. The Total, which includes the line item Cost and any shipping charges, must be less than or equal to this price. This is only available when finalizing your bid.

### Lines

| Field | Description | | | ----- | ---------------------------------------------------------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | | Name | Displays the buyer's description of the requested item or service. | | | Manufacturer | Displays the manufacturer of the requested item. This field is only shown when the buyer entered a value. | | | Manufacturer Part Number | Displays the manufacturer part number for the requested item. This field is only shown when the buyer entered a value. | | | Internal part # | Displays the internal part number for the requested item. This field is only shown when the buyer entered a value. | | | Buyer comments | Displays any line-level comments the buyer shared. This field is only shown when the buyer entered a value. | | | Buyer files | Displays any line-level attachments the buyer shared. This field is only shown when the buyer entered a value. | | | Supplier part # | Enter the supplier part number. | | \* | **Delivery Days** | Enter the number of days needed to deliver the item (lead time). | | \* | **Unit Price** | Enter the unit price for the item. | | | QTY | Displays the requested quantity of the item. If the Add additional quantities button displays, you can enter prices for different quantities. For more information, see [Add additional quantities](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/add-additional-quantities). | | | [UOM](https://app.gitbook.com/s/XSi8dxrnMaQPYuaoiJWp/glossary/unit-of-measure-overview/uoms) | Displays the requested unit of measure for the requested item. If you provide the item in a different unit of measure, click the Convert UOMbutton, to enter your response in your UOM and it will automatically be converted for the buyer. For more information, see [Convert a UOM](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/convert-a-uom). | | | Cost | Displays the cost for the line item (*Unit price* X *QTY*). | | | [Add Alternative](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/add-an-alternative) | When a buyer creates an event, they can optionally allow you to respond with alternatives. When available, you can add or more alternative items or services and then provide details and pricing for each. For example, you may want to provide alternative goods or provide buyers with alternative service offerings, such as different contractors, providing separate resumes, rates, and details for each. Up to 150 alternatives can be added for an event. | | | [Decline Quote](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/decline-an-event) | If you cannot provide the good or service, you can decline to respond to a line. If you change your mind, select *Quote* to respond to the line item. | | | Past Quotes | If you have previously submitted a response for a specific item in Fairmarkit, you can apply your previous response if the item is requested again. | | | Free (more) | Select to mark the line item as free in the response. If you change your mind, select *Paid* to enter a price for the line item. This option is available from the more button. | | | [Convert UOM (more)](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/convert-a-uom) |

When buyers send you an event, they request goods and services in various UOMs (units of measure). However, you may only supply the item or service in a different UOM. To ensure you provide an accurate price, use the convert option to enter your response in your UOM. When the buyer views your response, they will see the quantity and price in their originally requested UOM; additionally, the response will include a warning with details about the conversion.

This option is available from the more button.

| | | Add additional info (more) |

From the Add supplier additional information window, you can add additional information for buyers. This option is available from the more button.

SKU: Enter the SKU number for the line.
Minimum order quantity: Enter the minimum order quantity required for the price.
Country of origin: Select the origin country for the item.
Comments: Enter any comments (up to 1,000 characters) about the line item.
Attachments: Click Add Files to add attachments specific to the line item. Multiple attachments can be added. Files can be up to 100MB, and the File name cannot be longer than 255 characters Click the remove button to delete an attachment. See Attachments for more information.

| | | [Add additional quantities ](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/add-additional-quantities)(more) | From the *Add additional quantities* window, you can respond with prices for different quantities of an item. The buyer must enable this option; when enabled, it is available from the more button. | ### Additional Info for Supplier

* **Notes for supplier**: Displays any event-level notes the buyer added. * [Attachments for supplier](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/attachments): Displays any event-level attachments the buyer shared. ### Additional Info for Buyer

* **Notes for buyer**: Add additional information and communication (up to 4,000 characters) about your event response for the buyer. * [Attachments for buyer](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/attachments): Click Add Files to attach files to share with the buyer. Files can be up to 100MB, and the File name cannot be longer than 255 characters. See [Attachments](https://docs.fairmarkit.com/suppliers/suppliers/events/respond-to-an-event/attachments) for more information. ### Terms and Agreements If this is the first time responding to the customer, you must agree to the **Terms and Agreements**.

### Submit actions | Field | Description | | | ----- | --------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------- | | | Send me a confirmation email when I submit this bid | Select if you want to receive an email confirmation when you submit your response to the buyer. | | | Join auction | Click **Join auction** to register for the auction. This button is only available when registering for an auction. | | | Decline | Click **Decline** to leave the auction. This button is only available when registering for an auction. | | | Complete auction | Click **Complete auction** when you are ready to submit your response to the buyer. This button is only available when finalizing your bid. |