# Negotiation Round

Buyers may invite you to a **negotiation round** after an initial RFQ response. In this round, our AI assistant **KIT** (on behalf of the buyer) will engage you in a structured conversation about price and/or payment terms. This page explains what to expect, how to respond, and what you must do to finalize the quote.

### Step 1: Recognize the Negotiation Invitation

* You’ll receive a notification indicating that the buyer has opened a **negotiation round** (instead of a standard RFQ response).
* The event setup is similar to an RFQ you may already know — you’ll review line items and submit a quote — but now KIT will act as your conversational contact.
* Make sure the event details, close time, and items match what was previously provided.

<figure><img src="/files/lxXDxTqA6LMfXjQ7RTVw" alt=""><figcaption></figcaption></figure>

### Step 2: Responding to KIT’s Introduction

* When the negotiation begins, KIT will send an introduction message such as:

  > “Hello, I’m KIT – an AI assistant helping \[Buyer Name] review your offer and explore whether we can improve terms together. Please confirm you’re open to proceeding with this negotiation.”
* Before discussing any price or payment term changes, confirm via the interface that you are willing to proceed.
* After confirmation, KIT will engage you in the dialogue.

  <figure><img src="/files/LUlBpAvTD7y48GH4jLGM" alt=""><figcaption></figcaption></figure>

### Step 3: Review and Respond to KIT’s Questions

* KIT may ask about **payment terms** (if that’s included in the negotiation scope) and/or **price adjustments**.
* Respond to KIT’s queries in the chat — provide clear answers, propose your terms, or ask clarifying questions.
* When requested, you may submit revised unit prices, discounts, or new payment term proposals.
* As you respond, you can still edit your quote until you submit it&#x20;

<figure><img src="/files/OLi8xpb1t0wVRYVTu3oh" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/nBnYFmEFHRaYPAuYzdEo" alt=""><figcaption></figcaption></figure>

### Step 4: Submission of Final Quote

* When you and KIT reach agreement on price and payment term, you’ll submit your final quote within the event interface.
* **Important:** If the agreed payment term is **not** available in the dropdown menu (for example, “Net 25,” “Net 75,” or another non‑standard term), KIT will instruct you to:

  > “Please make sure to enter the agreed payment term in the **‘Additional info for buyer’** section when submitting your final quote.”
* Enter the exact agreed term in that field and submit your quote — this ensures the buyer sees the correct term.

<figure><img src="/files/3FFdYldp28bYw0qYq0Yc" alt=""><figcaption></figcaption></figure>

### Tips & Reminders

* Make sure you respond **before the close time** shown on the event screen.
* Payment terms are optional negotiation factors for the buyer and might not be included in the scope of every negotiation.
* Review line items one more time before submission — the changes discussed should be reflected in your final quote.
* Use the **Additional info for buyer** field wisely when the payment term or other negotiated detail cannot be captured by the standard form inputs.
* If you exit the chat or reload the page, you should still be able to return and continue the conversation until the event closes.


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