Negotiation Round

Buyers may invite you to a negotiation round after an initial RFQ response. In this round, our AI assistant KIT (on behalf of the buyer) will engage you in a structured conversation about price and/or payment terms. This page explains what to expect, how to respond, and what you must do to finalize the quote.

Step 1: Recognize the Negotiation Invitation

• You’ll receive a notification indicating that the buyer has opened a negotiation round (instead of a standard RFQ response).

• The event setup is similar to an RFQ you may already know — you’ll review line items and submit a quote — but now KIT will act as your conversational contact.

• Make sure the event details, close time, and items match what was previously provided.

Step 2: Responding to KIT’s Introduction

• When the negotiation begins, KIT will send an introduction message such as:

  “Hello, I’m KIT – an AI assistant helping [Buyer Name] review your offer and explore whether we can improve terms together. Please confirm you’re open to proceeding with this negotiation.”

• Before discussing any price or payment term changes, confirm via the interface that you are willing to proceed.

• After confirmation, KIT will engage you in the dialogue.

  

Step 3: Review and Respond to KIT’s Questions

• KIT may ask about payment terms (if that’s included in the negotiation scope) and/or price adjustments.

• Respond to KIT’s queries in the chat — provide clear answers, propose your terms, or ask clarifying questions.

• When requested, you may submit revised unit prices, discounts, or new payment term proposals.

• As you respond, you can still edit your quote until you submit it

Step 4: Submission of Final Quote

• When you and KIT reach agreement on price and payment term, you’ll submit your final quote within the event interface.

• Important: If the agreed payment term is not available in the dropdown menu (for example, “Net 25,” “Net 75,” or another non‑standard term), KIT will instruct you to:

  “Please make sure to enter the agreed payment term in the ‘Additional info for buyer’ section when submitting your final quote.”

• Enter the exact agreed term in that field and submit your quote — this ensures the buyer sees the correct term.

Tips & Reminders

• Make sure you respond before the close time shown on the event screen.

• Payment terms are optional negotiation factors for the buyer and might not be included in the scope of every negotiation.

• Review line items one more time before submission — the changes discussed should be reflected in your final quote.

• Use the Additional info for buyer field wisely when the payment term or other negotiated detail cannot be captured by the standard form inputs.

• If you exit the chat or reload the page, you should still be able to return and continue the conversation until the event closes.