Price books overview (Intake requests)

Price books let you create and manage preapproved item lists with set pricing from your suppliers. As users submit requests, KIT automatically suggests matching items from these catalogs based on the item’s description, manufacturer, or category. If all items in the request are matched, the request can be routed directly for purchase.

Why use price books?

• Faster requests: Matched items can skip manual review and move straight to purchase.

• Consistent pricing: Select from curated, preapproved prices to avoid errors or mismatches.

• Simplified purchasing: Reduce back-and-forth by guiding users to the right items from the start.

How do I set it up?

To use price books for Intake, you will need to:

• Enable price books: To enable price books for Intake, contact your Fairmarkit Customer Success Manager. (Note: This setup is slightly different from RFQ price books.)

• Upload price books lists: Using a Fairmarkit template, you will need to create a list of preapproved prices for each supplier you want enabled. This list must formatted into the Fairmarkit template, and then uploaded to Administration - Price Books.

Request an item

When you submit a request, include key details like the item description, manufacturer, or category. KIT uses semantic search, so it understands what you mean, not just the exact words, to find matching items in your company’s price books. If matches are found, you’ll be able to review and select from a list of suggested items.

All matching items

If all items in your request match price book items and your company has configured to have requests pushed back to your purchasing application, the request will be automatically routed back.