Fairmarkit is the intelligent sourcing platform that empowers organizations to more efficiently purchase the goods and services they need. By equipping procurement and supply-chain teams with automation and data, Fairmarkit promotes competitive bidding while reducing manual work within existing processes.

Jump right in

Note: Only Admins can reassign events.

As you work on events, you'll receive notifications and emails to keep you updated on events and with any communication from buyers.

Notifications

As an Admin, you can manage, access, and reassign your events and any events assigned to your colleagues to your company. You can switch your events list between showing only your events and showing all events you have access to view.

• Click the My events option to toggle between your events and all events you have access to view.

As you respond, events will move through different statuses. In each status, there will be different available actions.

Bid Now / Respond Now

All events that you have not responded to yet.

Buyers submit a request for proposal (RFP) to request binding pricing and validate capabilities and approach from you for a project. The event contains questions, allowing you to outline your available goods and services and provide pricing and details in line with the buyer's project.

Once you've submitted a response, you can reopen and edit your response until the event closes.

With Fairmarkit, buyers will send you event invitations, asking you for information or pricing on goods and services they need to purchase. Events include requests for information, requests for proposal, requests for quote, and reverse auctions. Additionally, buyers can share events on the Marketplace, and you can respond if you can source their needs.

Event Types

Manage your events (RFQ)

Manage your events (auctions, RFP, RFI)

Manage your team's events

Manage Collaborators

Respond to an event

Communicate with buyers

Awarded events

Buyers submit a request for quote (RFQ) to obtain pricing and availability for clearly defined goods and services. The event contains lines, allowing you to provide pricing, availability, and delivery information.

Overview (video)

Respond to event

Review awarded event

Buyers submit a request for information (RFI) to gather information, not specific pricing, from potential suppliers for a project. Buyers typically submit a request for information event before creating a request for proposal event to obtain initial details for a project. The event contains questions, allowing you to outline your available goods and services and provide details in line with the buyer's project.

With Fairmarkit, buyers will send you event invitations, asking you for information or pricing on goods and services they need to purchase. Events include requests for information, requests for proposal, requests for quote, and reverse auctions. Additionally, buyers can share events on the Marketplace, and you can respond if you can source their needs.

Event types

Request for information (RFI)

Buyers submit a request for information (RFI) to gather information, not specific pricing, from potential suppliers for a project. Buyers typically submit a request for information event before creating a request for proposal event to obtain initial details for a project. The event contains questions, allowing you to outline your available goods and services and provide details in line with the buyer's project.

Request for proposal (RFP)

Buyers submit a request for proposal (RFP) to request binding pricing and validate capabilities and approach from you for a project. The event contains questions, allowing you to outline your available goods and services and provide pricing and details in line with the buyer's project.

Request for quote (RFQ)

Buyers submit a request for quote (RFQ) to obtain pricing and availability for clearly defined goods and services. The event contains lines, allowing you to provide pricing, availability, and delivery information.

Auctions

Auctions allow you to compete for business by submitting bids in real time. The auction format determines how prices change throughout the event. Depending on the type, prices may increase, decrease, or stay flexible as you and other participants place bids.

Each auction includes line items where you’ll provide pricing, availability, and delivery details. Auctions allow you to submit multiple bids or accept auction prices during the event to stay competitive. You can manage and respond to auction events from the RFQ events list.

Once you've accessed an event, you can review and respond. The buyer sets a Close Date for each event, and you can only respond until the event closes.

Respond by event type

When you're ready to respond, you'll need to complete the required fields and then submit your response. Depending on the type of event, the required fields and steps may vary. For example, on a request for quote event, you'll need to enter the quote number, delivery days, and unit price for the requested goods or services.

For more information on how to respond to each event type, see:

Additional response options

Some buyers may require that you sign a non-disclosure agreement before you can review the details of a request for proposal (RFP) or request for information (RFI) event.

How can I tell if an event requires an NDA?

Events requiring an NDA are marked in the following ways:

• Events list: An NDA Required label displays on the events.
• Event: An NDA Required label displays on the event header.

How do I agree to the NDA?

Can I print the NDA?

When responding to an event, if you have less than the requested amount, you can now change the quantity of the line item and respond with the quantity you have available.

Change response quantity

How long do I have to respond to an invitation?

Buyers designate an open period for events, so you must respond before the event closes. Your email invitation to the event and the response page include a timer with the amount of time left to respond. Note that buyers can close an event earlier for various reasons.

How do I submit a response?

Depending on the type of event, the required fields and steps may vary. But generally, after you review and decide to respond to an event, you will need to complete any required fields and submit your response.

What if I have questions for the buyer?

With Fairmarkit, you no longer need to keep track of communications with buyers in your inbox. Throughout the sourcing process, you can quickly and conveniently track all event communication within Fairmarkit. While responding to an event, you can add comments, notes, and files to communicate better with buyers.

What if I want to respond but need more time?

If you want to respond to an event but need more time, click the I'm Interested button. This option lets the buyer know that you're interested in the event.

This button is available on the response page for request for quote and reverse action events and on the welcome page for request for proposal and request for information events.

How do I decline a line item or an event?

You can decline a single line item or an entire event if you cannot provide the requested items or services. If you decline the entire event, you can explain why, such as being out of stock or not carrying the particular items. By providing a reason, you help improve Fairmarkit's supplier recommendations, allowing us better to recommend you as a potential supplier for future events.

Can I edit my response once submitted?

Once you've submitted a response, you can edit it until the event closes. Open the event, and click the Edit Bid button to edit and resubmit your response

Still have questions?

Get in touch with our Supplier team at .

Auctions allow you to compete for business by submitting bids in real time. The auction format determines how prices change throughout the event. Depending on the type, prices may increase, decrease, or stay flexible as you and other participants place bids.

Each auction includes line items where you’ll provide pricing, availability, and delivery details. Auctions allow you to submit multiple bids or accept auction prices during the event to stay competitive. You can manage and respond to auction events from the RFQ events list.

Auction types

Dutch auction

In a Dutch auction, the price starts low and increases automatically at set intervals. The first participant to accept wins the auction. Stay focused and act quickly to secure the event.

See:

English (classic) auction

In an English (classic) auction, you compete by submitting lower bids throughout the event. If your bid is the lowest at the end, you win. This is the original reverse auction format.

See:

Japanese auction

In a Japanese auction, the price starts high and drops in increments. At each price drop, you’ll decide whether to stay or leave. If you stay and all other participants drop out, you win the auction. If you leave or don’t respond in time, you’ll be removed from the event. Be prepared to act decisively.

See:

After you've submitted your response, you can edit your response until the event's Close date. Request for information events are not awarded, but reviewed by buyers, and you can review their event status.

Review event status

You can track the event status from your events list.

In review

Closed events that the buyer is currently reviewing.

Completed

Closed events that the buyer has finished reviewing.

When a buyer creates an event, they can optionally allow you to respond with prices for different quantities of an item to ensure they receive the best possible pricing.

Add additional quantities

Update additional quantities

The Supplier request for proposal overview is a quick, step-by-step video to help you, as a supplier, respond to a request for proposal (RFP) event in Fairmarkit. It walks you through the essential steps of the process, making it easier for you to enter and submit your response.

Some buyers may require that you sign terms and conditions before you can review the details of a request for quote (RFQ) and reverse auction events.

How can I tell if an event has terms and conditions?

When you open the event, you will be directed to a Terms and Conditions page.

How do I agree to the terms & conditions?

Can I print the terms & conditions?

Register as a supplier

With Fairmarkit's Supplier Portal, you can easily access new opportunities, shorten the time to new business, and more efficiently manage your existing relationships with customers. With your Fairmarkit profile, you can also respond to event invitations from buyers and events in the Marketplace.

See: and .

Ready to register?

Supplier registration is free. Just complete the following:

How do I access an event?

As a supplier, buyers will invite you to participate in events. You can access events in the following ways:

Fairmarkit emails

When a buyer invites you to participate in an event, you will receive an email invitation. The email provides the time remaining to bid, a description of the goods or services required, and a link to respond. Click the link in the email to access the response page in Fairmarkit. Depending on the customer, you may not have to register to respond to a request for quote (RFQ) event. For request for proposal (RFP), request for information (RFI), and reverse auction (RA) events, you will need to

With Fairmarkit, you no longer need to keep track of communications with buyers in your inbox. Throughout the sourcing process, you can quickly and conveniently track all event communication within Fairmarkit. While responding to an event, you can add comments, notes, and files to communicate better with buyers.

Event comments

While working on an event, comments allow you to communicate about the event and clarify details with buyers. Comments can include attachments. You'll receive a notification when comments are added to your events. For more information, see .

You can decline a single line item or an entire event if you cannot provide the requested items or services. If you decline the entire event, you can explain why, such as being out of stock or not carrying the particular items. By providing a reason, you help improve Fairmarkit's supplier recommendations, allowing us better to recommend you as a potential supplier for future events.

Decline a line

• For a line item, click the Decline Quote button. The line is grayed out and will not be included in your response.

Once you've , you can review and respond. Depending on the type of event, the required fields and steps may vary. The buyer sets a Close Date for each event, and you can respond up to the Close Date.

1. Review the event

Buyers will provide you with general information about what they need and detailed line items or questions to gather information. At the top of the response screen, you can view the time before the event closes.

You can find English auction events on the RFQ events list. the event to review the details and line items provided by the buyer.

After you’ve submitted your response, it will be up to the buyer to award the request for proposal event. You can until the event's Close Date. If a buyer awards your response, you will receive an email alert (depending on their company configuration), and the event will move to Awarded status.

Review event status

You can track the from your .

The Supplier request for quote overview is a quick, step-by-step video to help you, as a supplier, respond to a request for quote (RFQ) event in Fairmarkit. It walks you through the essential steps of the process, making it easier for you to enter and submit your response.

When a buyer creates an event, they can optionally allow you to respond with alternatives. When available, you can add or more alternative items or services and then provide details and pricing for each. For example, you may want to provide alternative goods or provide buyers with alternative service offerings, such as different contractors, providing separate resumes, rates, and details for each. Up to 150 alternatives can be added for an event.

Add an alternative item

You can add up to 150 alternatives on an event.

Finalize your bid on a Japanese auction

After accepting the auction price, you’ll need to finalize your bid by distributing the auction price across the line items. Your auction will be available from the Bid Now tab on the Events list until you finalize it, and then it moves to the Submitted tab.

In an English (classic) auction, you compete by submitting lower bids throughout the event. If your bid is the lowest at the end, you win. This is the original reverse auction format.

How to respond to an English (classic) auction

After you’ve submitted your response, it will be up to the buyer to award the event. You canuntil the event's Close Date. If a buyer awards your response, you will receive an email alert (depending on their company configuration), and the event will move to Won status.

Review event status

You can track the from your (auctions are available on the RFQ list).

The Marketplace category filter allows you to choose which event categories you want to see. You can also set your default categories, and Admins can establish default categories for your company.

Add a category filter

After you’ve submitted your response, it will be up to the buyer to award the event. You can edit your response until the event's Close Date. If a buyer awards your response, you will receive an email alert (depending on their company configuration), and the event will move to Won or Awarded status (depending on the event type).

Review event status

You can track the event status from your events list.

Waiting for Award

Closed events that the buyer still needs to award.

Won / Awarded

Events fully or partially awarded to you.

Lost

Events that you responded to that were awarded to another supplier.

Review awarded events

Depending on the type of event, open the events list and then select the Won or Awarded tab, and then open an event. When an event or event line items are awarded, they are marked in the following ways:

• awarded banner: A purple banner displays at the top of the page, letting you know your response was awarded.

• Awarded labels: A label displays for each awarded line item.

Add tracking information

Throughout Fairmarkit, you can add file attachments to your responses to events and in messages and view and download attachments added by buyers. Attachments allow you to add files to further define your response to an event or line item.

Where can I add attachments?

You can add attachments at both the event and line level. In addition, you can send attachments using Messaging.

Event level files

When working on an event, the Additional Info for Buyer section allows you to attach files to provide further information for your response.

Line item attachments

When adding line items to your events, click the more button and select Edit additional info to display the Edit supplier additional information window. The Attachments field allows you to add up 5 file attachments to add further details to a line item response.

Attachment questions

When answering an attachment question, click Add file to attach a file.

Message attachments

When messaging with suppliers using Messaging, you can share additional file attachments.

Are there any attachment restrictions?

When attaching files, keep the following in mind:

• File size: Each attachment can be up to 100MB.

• File names: File names can be up to 255 characters.

• File types: Unless noted, any type of file can be added.

• Line item attachments: For line items, you can attach up to 5 files.

How can I view attachments?

Event attachments

When reviewing an event, any event attachments added by the buyer are listed in the Additional Info for Supplier area. Click the attachment name to download the file.

Line items

When reviewing an event, any line item attachments added by the buyer are listed as Buyer files for each line item. Click the attachment name to download the file.

Comments and messaging

When sending an event comment or a message, you can download and view attachments directly.

With Fairmarkit, buyers will send you event invitations, asking you for information or pricing on goods and services they need to purchase. Events include requests for information, requests for proposal, requests for quote, and reverse auctions. Additionally, buyers can share events on the Marketplace, and you can respond if you can source their needs

What are the event types?

Request for information (RFI)

Buyers submit a request for information (RFI) to gather information, not specific pricing, from potential suppliers for a project. Buyers typically submit a request for information event before creating a request for proposal event to obtain initial details for a project. The event contains questions, allowing you to outline your available goods and services and provide details in line with the buyer's project.

See:

Request for proposal (RFP)

Buyers submit a request for proposal (RFP) to request binding pricing and validate capabilities and approach from you for a project. The event contains questions, allowing you to outline your available goods and services and provide pricing and details in line with the buyer's project.

See:

Request for quote (RFQ)

Buyers submit a request for quote (RFQ) to obtain pricing and availability for clearly defined goods and services. The event contains lines, allowing you to provide pricing, availability, and delivery information.

See:

Auctions

Auctions allow you to compete for business by submitting bids in real time. The auction format determines how prices change throughout the event. Depending on the type, prices may increase, decrease, or stay flexible as you and other participants place bids.

Each auction includes line items where you’ll provide pricing, availability, and delivery details. Auctions allow you to submit multiple bids or accept auction prices during the event to stay competitive. You can manage and respond to auction events from the RFQ events list.

See:

If you're looking for additional opportunities with new customers, the Marketplace helps to expand your reach beyond traditional sales channels through our convenient experience. Buyers will post their events publicly, giving you access to a diverse pool of active customers actively seeking goods and services they need to source. Participating in these events can enhance your visibility and provide opportunities for new business.

Review events list

From the Marketplace list, you can review a list of public events that you can respond to. For each event, you can review the event Title, Customer name and logo, Created Date, and Closes Date. If a buyer marks an event as rush or emergency, the event is highlighted yellow.

Marketplace list

Search events

Use the Search bar to search for events. Click the Cancel button in the search bar to remove the search.

Filter by customer

In Customer, select to view events from a specific customer.

Filter events by category

Click Edit category filter to select the event categories you want to see. You can also set your default categories, and Admins can establish default categories for your company. See

Create an email alert

Click Create email alert to create customizable email alerts to keep track of relevant Marketplace events. Select specific event categories, choose your preferred notification frequency, and receive updates tailored to your preferences. You can easily modify or delete alerts as your needs evolve. See

Review events

Select an event from the Marketplace to review an overview, including details such as the event title, dates, requested goods or services, and terms and conditions. To respond to the event, simply click Bid Now.

In a Dutch auction, the price starts low and increases automatically at set intervals. The first participant to accept wins the auction. Stay focused and act quickly to secure the event.

You can find Dutch auction events on the RFQ events list. Open the event to review the details and line items provided by the buyer.

Contact buyer: If you have questions for the buyer, see Communicate with buyers.

How to respond to a Dutch auction

Step 1: Register for auction

Before the auction starts, enter some basic details (Supplier quote number, Valid for, and Delivery days for each line item) and click Join auction.

Once registered, you’ll get an email when the auction begins. You'll enter your pricing later in the process.

Step 2: Review and accept price

When the auction starts, open the event to review the current auction price and a summary of the next price increase.

When the price meets your target, click Accept & end auction. The first supplier to accept wins the auction.

Step 3: Finalize your bid

After accepting the auction price, distribute the price across the line items and complete your bid.

The buyer will review your response and make the final award decision. You can track the from your (auctions are available on the RFQ list).

Get started

Once you've accessed an event, you can review and respond. For request for proposal events, you must be logged into Fairmarkit. The buyer sets a Close Date for each event, and you can only respond until the event closes.

Field descriptions: See Request for proposal - available fields for detailed field descriptions.

Step 1: Open and review the event

Open the event, review the summary, and then click Start your proposal. If the customer requires an NDA, it will display and need to be approved before you start your proposal.

Step 2: Review the event

Review the event and line information provided by the buyer. Buyers will provide general information about what they need and detailed line items or questions to gather information. At the top of the response screen, you can view the time until the event closes.

Contact buyer: If you have questions for the buyer, see

Step 3: Enter response information

When you're ready to respond, go to the Request for Proposal section and enter information about your response.

Enter or verify the following required information:

• Supplier proposal number

• Valid for

• Currency

• Shipping / Shipping Cost

Step 4: Respond to each question

You'll have a list of questions to answer. Questions are organized into one or more sections. You must answer all required questions, which are marked with a red asterisk (*), to submit your response.

Answer questions: For details on how to answer different question types, see

.

Step 5: Agree to terms

If this is the first time responding to the customer or if the customer has updated their terms, you must agree to the Terms and Agreements.

Step 6: Submit your response

When your response is complete, click the Submit button at the bottom of the page. You can until the event's Close Date.

To participate in a Japanese auction, you must register before the auction begins.

You can find Japanese auction events on the RFQ events list. Open the event to review the details and line items provided by the buyer. Follow these steps to register:

Field descriptions: See Japanese auction response - available fields

Step 1: Enter basic details

Enter the required details for your response. Pricing will be entered later in the event.

You can provide information in any available fields, but you must complete the all required fields:

• Supplier quote number

• Valid for

• Delivery days (for each line item)

You can also provide additional information in optional fields, if applicable.

Step 2: Join auction

Click Join auction at the bottom of the screen.

What's next?

After registering, you’ll receive an email when the auction starts.

With the Contacts section, you can invite a contact and manage the contacts list within your company. To use Fairmarkit, users must receive an invitation to sign up.

Add a contact

Resend an invitation to Fairmarkit

• Click actions and then select Resend Invitation. An invitation is sent to the contact.

Edit a contact

• Click actions and then select Edit contact. The location displays in edit mode.

Deactivate a contact

The Deactivate option is only available for contacts who have accepted your invitation to the Supplier Portal.

• Click actions and then select Deactivate contact. The contact is deactivated.

Activate a contact

The Activate option is only available for contacts who have accepted your invitation to the Supplier Portal and have been deactivated.

• Click actions and then select Activate contact. The contact is now activated.

With the Locations section, you can define where you are located and provide service. This will help connect you with buyers in relevant service areas.

Add a location

Edit a location

Click actions and then select Edit location. The location displays in edit mode.

Delete a location

Click actions and then select Delete location. The location is removed.

In a Japanese auction, the price starts high and drops in increments. At each price drop, you’ll decide whether to stay or leave. If you stay and all other participants drop out, you win the auction. If you leave or don’t respond in time, you’ll be removed from the event. Be prepared to act decisively.

You can find Japanese auction events on the RFQ events list. Open the event to review the details and line items provided by the buyer.

How to respond to a Japanese auction

Step 1: Register for auction

Before the auction starts, enter some basic details (Supplier quote number, Valid for, and Delivery days for each line item) and click Join auction.

Once registered, you’ll get an email when the auction begins. You'll enter your pricing later in the process.

Step 2: Review and accept price

When the auction starts, open the event to review the current auction price and a summary of the next price decrease.

At each price drop, you’ll need to click Accept price to stay in the auction. The last remaining participant wins.

Step 3: Finalize your bid

If you win, you'll need to distribute the auction price across the line items and complete your bid.

The buyer will review your response and make the final award decision. You can track the from your (auctions are available on the RFQ list).

Get started

For some buyer companies, you may be required to log in via their SSO to view the full details of their request for quote event. Sensitive information will remain blurred until you log in, providing an additional layer of security. Once logged in, you can view and respond to the event as normal.

How will I know if I need to log in?

Before logging in, sensitive information on events requiring login will be blurred out, and you will be prompted to log in.

With the Products & Services section, you can define the categories of goods and services you supply, available countries and regions, and payment types and terms. In addition, you can add case studies and customer testimonials. This information helps you receive relevant requests and powers your growth on Fairmarkit.

Categories

Shipping

Payments

What sets you apart?

When the auction starts, you can view the Japanese auction section of the event to see the current auction price. This price covers all line items. You'll also see details about the next price decrease.

To stay in the auction, you must accept the price at each decrease. If you don't respond, you'll be removed. The last supplier remaining wins the auction.

Field descriptions: See Dutch auction review - available fields

Accept the current price

If you agree to the price, click Accept price. You must accept each price decrease to stay in the auction.

If you don’t accept a price, you’ll be automatically removed at the next price decrease.

The auction continues until one final participant accepts the price. If you’re the last participant, you win and will need to .

Leave auction

Click Leave auction to decline the current price and leave the auction.

If you don’t accept a price, you’ll be automatically removed at the next price decrease.

What next?

If you've accepted the price, you’ll need to finalize your bid.

With a complete profile, you give buyers the information they need to do business with your company. This includes information about your company, the goods and services you provide, your locations and where you provide service, your certifications, and contacts. With complete information, you will be more visible to buyers in Fairmarkit, reduce the emails on non-relevant opportunities, and access more legitimate sales opportunities.

Admin Access: To access the Administration settings, you will need to be assigned to the Admin role for your organization. To request Admin access, from the top menu, click your name and then select Request admin role.

Admin Role Benefits: As an Admin, you’ll have full visibility into all RFQs your company is invited to—even if your individual email wasn’t directly included. You’ll also have the ability to reassign RFQs to the appropriate representative if the wrong contact was invited.

Company Info

Products & Services

Locations

Certifications

During an English auction, you can monitor your bid ranking and adjust pricing in real-time. Use the Reverse auction section to see anonymized information on how your pricing compares to other suppliers.

Once you submit a bid, the event moves to the Submitted tab on the RFQ events list. You can submit new bids at any time until the auction closes by editing the event and resubmitting your response.

Auction close and extensions

English auctions are set to close at a specific date and time. However, if you place a bid near the end of the auction, the auction time may extend. Buyers control how extensions work, including when they’re triggered and how long they last, so this may vary between events.

You’ll receive real-time notifications for each extension, allowing you to respond quickly and stay competitive. The auction will close when no more bids are placed or after the final extension ends.

Track your bid ranking

Use the Reverse auction section to track your ranking. Submit updated bids as needed to stay competitive.

Bid requirements

Buyers can now define a Minimum bid increment that requires new bids to meet a specific reduction threshold (e.g., 5% or $10 below the current lead bid). If your bid doesn’t meet the minimum increment, you’ll receive an error message and need to adjust your bid before submitting.

Submit a new bid

What's next?

Once the auction closes, monitor your event status to see if you've won. If awarded, you'll receive a notification from the buyer.

If you're interested in a Marketplace event, you can quickly review a summary before deciding to respond.

With customizable email alerts, you can keep track of relevant Marketplace events. Select specific event categories, choose your preferred notification frequency, and receive updates tailored to your preferences. You can easily modify or delete alerts as your needs evolve.

Create an email alert

Edit an email alert

Once you've create an email alert, you can edit it as needed.

Delete an email alert

With the Profile screen, you can review and edit your supplier profile details.

View profile

• From the top menu, click your name and then select Profile Details. The Profile screen displays.

Edit profile

After you’ve finalized your bid, it will be up to the buyer to award the event. If a buyer awards your response, you will receive an email alert (depending on their company configuration), and the event will move to Won status.

Review event status

You can track the event status from your events list (auctions are available on the RFQ list).

Waiting for Award

Closed events that the buyer still needs to award.

Won / Awarded

Events fully or partially awarded to you.

Lost

Events that you responded to that were awarded to another supplier.

Review awarded events

Open the Request for Quote List, select the Won or Awarded tab, and then open an event. When an event or event line items are awarded, they are marked in the following ways:

• Awarded banner: A purple banner displays at the top of the page, letting you know your response was awarded.
• Awarded labels: A label displays for each awarded line item.

Buyers may send an event for additional rounds of responses and feedback. Buyers may have edited the sections or questions and need additional information. Any previous responses you provided for the event will automatically be included, and you will just need to respond to any new sections or questions.

How can I recognize a multi-round event?

Multi-round events are labeled in the following ways.

• Events list: A Multi-round label displays on the events.
• Event: A banner displays at the top of the overview and response screen.

How do I respond to a multi-round event?

You can respond to multi-round events the same as other events. Any previous responses you provided for the event will automatically be included, and you will need to respond to any new sections or questions, which are marked with a New label.

Can I view past rounds?

Yes, you can view past rounds of the event, including your responses. Open the event, and from the banner at the top of the event overview or response screen, select the round that you want to view.

After accepting the auction price, you’ll need to finalize your bid by distributing the price across the line items. Your auction will be available from the Bid Now tab on the Events list until you finalize it, and then it moves to the Submitted tab.

Step 1: Distribute auction price

Distribute the Total auction price across the line items. You’ll see this total in the totals area below the line items.

• The line items Total must be equal to or less than the Total auction price.

• If your total exceeds the agreed price, an error message will appear, and you won’t be able to submit your bid until it's corrected.

Step 2: Complete auction

Click Complete auction at the bottom of the screen.

What next?

The buyer will then review your response and finalize their decision. You can track the from your (auctions are available on the RFQ list).

As events move through Fairmarkit, you'll receive emails to update you on edits, messages, changed close dates, awarding, and other event activities.

Not receiving emails? Please reach out to to verify your point of contact email address.

Summary of emails

The following provides a summary of some of the available email notifications from Fairmarkit. Click the email name to view a more detailed description and screen shots of sample emails.

When you respond to a request for proposal or request for information event, you will have a list of questions to answer. Questions are organized into one or more sections. You must answer all required questions, which are marked with a red asterisk (*), to submit your response.

More info: For a question, click More Info to access additional fields. You can view additional information from the buyer, or add additional information. Depending on the question type, you may be able to add a SKU, Country of Origin, Minimum Order Quantity, Comment, and Attachment.

Review the following available question response types.

Attachment

Click Add file to display a window to select and attach a file. Your file can be up to 100MB, and the file name cannot be longer than 255 characters. See

Buyers may invite you to a negotiation round after an initial RFQ response. In this round, our AI assistant KIT (on behalf of the buyer) will engage you in a structured conversation about price and/or payment terms. This page explains what to expect, how to respond, and what you must do to finalize the quote.

Step 1: Recognize the Negotiation Invitation

• You’ll receive a notification indicating that the buyer has opened a negotiation round (instead of a standard RFQ response).

While working on an event, comments allow you to communicate about the event and clarify details with buyers. Comments can include attachments. You'll receive a notification when comments are added to your events.

See also: For additional ways to communicate with buyers, see .

Access comments

To view the comments area on an event, open the event and then click the comments button.

If a buyer adds a comment to the event first, you will receive a ; click the notification to view the comment from the event's detail screen.

With a complete profile, you give buyers the information they need to do business with your company. This includes information about your company, the goods and services you provide, your locations and where you provide service, your certifications, and contacts. With complete information, you will be more visible to buyers in Fairmarkit, reduce the emails on non-relevant opportunities, and access more legitimate sales opportunities.

When responding to a request for proposal (RFP), request for information (RFI) or a request for quote (RFQ) event , you can invite collaborators to help you respond to the event. Additionally, collaborators can view or send (with Edit permissions) for their events. You must be the primary person invited by the buyer to share the event with other collaborators. For each collaborator, you can manage their permissions, controlling if they are able to view or edit the event response.

Invite a collaborator

When the auction starts, you can view the Dutch auction section of the event to see the current auction price. This price covers all line items. You'll also see details about the next price increase.

The first supplier to accept the price wins, so be ready to accept when it meets your target.

Field descriptions:

Accept the current price

When the price is right, click Accept & end auction. You’ll then need to

When buyers send you an event, they request goods and services in various (units of measure). However, you may only supply the item or service in a different UOM. To ensure you provide an accurate price, use the convert option to enter your response in your UOM. When the buyer views your response, they will see the quantity and price in their originally requested UOM; additionally, the response will include a warning with details about the conversion.

UOM conversion example: If a buyer requested 100 pens (each), but you only sell pens in packs of 20. You can enter that each pack is equal to 20 pens. Fairmarkit will convert the price, letting the buyer know they need to purchase 5 packs at your quoted price.

Convert a UOM on a line

With the Company Info section, you can add basic information about your company and update your logo.

To participate in a Dutch auction, you must register before the auction begins.

You can find Dutch auction events on the RFQ events list. the event to review the details and line items provided by the buyer. Follow these steps to register:

Field descriptions:

Step 1: Enter basic details

Enter the required details for your response. Pricing will be entered later in the event.

Once you've , you can review and respond. The buyer sets a Close Date for each event, and you can only respond until the event closes.

Field descriptions: See for detailed field descriptions.

Step 1: Open and review the event

and review the event and line information provided by the buyer. Buyers will provide general information about what they need and questions to gather information. At the top of the response screen, you can view the time until the event closes.

Contact buyer: If you have questions for the buyer, see

After you’ve , it will be up to the buyer to award the event. If a buyer awards your response, you will receive an email alert (depending on their company configuration), and the event will move to Won status.

Review event status

You can track the from your (auctions are available on the RFQ list).

You can respond to Fairmarkit events from the link in your email invitation, or you can log in to your Fairmarkit Supplier Portal to respond to events you've been invited to or public events in the Marketplace. As an Admin, you can also manage, access, and reassign any events assigned to your colleagues to your company.

Other event types: For information on how to manage your lists for other event types, see Manage your events (auctions, RFP, RFI).

Access events list

For each event type, there is an event list is available from the Fairmarkit menu.

• RFQ

  • RFQ - column descriptions

    Column

    Description

Search events

You can search for events by Title in the Search bar. Click the Cancel button to remove your search.

Filter events

Use filters to narrow down your event list. See: available filters

Available filters

Apply a filter

• Click the filter, and select one or more values. The Events list is filtered based on your selection.

Edit a filter

• To edit an applied filter, click the down arrow button on the filter, and edit the filter values as needed.

Remove a filter

• To remove an applied filter, click remove button on the filtered value.

Clear all filters

• To remove all filters, click Clear filters.

Sort events

The top of the events list includes a header for each column. Click a header to sort the list by the column. Once selected, an arrow displays next to the header. Click the header to switch the sort between ascending order, descending order, and default sort.

Customize column display

You can remove or reorder the default column display to customize your list. At least one column must be selected.

Customize columns

Reset default columns

View an event

• From the list, click an event to view its details.

If you're looking for additional opportunities with new customers, the Marketplace helps to expand your reach beyond traditional sales channels through our convenient experience. Buyers will post their events publicly, giving you access to a diverse pool of active customers actively seeking goods and services they need to source. Participating in these events can enhance your visibility and provide opportunities for new business.

Benefits

By participating in Marketplace events, you can:

• Establish new business relationships with Fairmarkit customers actively seeking to add new suppliers to their network.

• Gain increased exposure and access to new customers, broadening your sales opportunities.

• Unlock additional opportunities from your existing customer base, enhancing your potential for growth and success.

Questions? Reach out to us at [email protected] with any questions.

Access the Marketplace

After you , select Marketplace from the menu to begin exploring and responding to events.

Get started

Once you've accessed an event, you can review and respond. For request for information events, you must be logged into Fairmarkit. The buyer sets a Close Date for each event, and you can only respond until the event closes.

Field descriptions: See Request for information - available fields for detailed field descriptions.

Step 1: Open and review the event

Open the event, review the summary, and then click Start your proposal. If the customer requires an NDA, it will display and need to be approved before you start your proposal.

Step 2: Review the event

Review the event and line information provided by the buyer. Buyers will provide general information about what they need and detailed line items or questions to gather information. At the top of the response screen, you can view the time until the event closes.

Contact buyer: If you have questions for the buyer, see

Step 3: Enter response information

When you're ready to respond, go to the Request for Information section and enter information about your response.

Enter or verify the following required information:

• Supplier proposal number

• Valid for

• Currency

• Shipping / Shipping Cost

Step 4: Respond to each question

You'll have a list of questions to answer. Questions are organized into one or more sections. You must answer all required questions, which are marked with a red asterisk (*), to submit your response.

Step 5: Agree to terms

If this is the first time responding to the customer or if the customer has updated their terms, you must agree to the Terms and Agreements.

Step 6: Submit your response

When your response is complete, click the Submit button at the bottom of the page. You can until the event's Close Date.

From the Notification settings screen, you can select the type of emails or notifications that you want to receive from Fairmarkit. Select the toggle switch for each option to turn it on or off.

Update notification settings: From the top menu, click your name and select Email Preferences.

Request for quote (RFQ) emails

When you are invited to respond to a request for quote event, you can select to receive the following email notifications:

You can respond to Fairmarkit RFQ events from the link in your email invitation, or you can log in to your Fairmarkit Supplier Portal to respond to events you've been invited to or public events in the Marketplace.

Other event types: For information on how to manage your lists for other event types, see

Access events list

For each event type, there is an event list is available from the Fairmarkit menu.

For larger reverse auction events, you can export the event details to Excel format, update with your responses, and then import your updates into Fairmarkit.

Note: The template files work with Microsoft Excel 2007 and later versions.

Download Excel template

When working on events, you can add comments to ask questions and communicate with the event's buyer about the event. You'll receive a notification when you receive a message, or a comment is added to an event.

View notifications

On the Fairmarkit menu, click Notifications. You can preview the comment or message. Click the notification to view the message or open the comment in the event. Once clicked, the notification is removed.

With Fairmarkit's Supplier Portal, you can easily access new opportunities, shorten the time to new business, and more efficiently manage your existing relationships with customers. With your Fairmarkit profile, you can also respond to event invitations from buyers and events in the Marketplace.

Learn more about how to get started with Fairmarkit. We'll guide you through registering, setting up your profile, responding to events, and managing your email preferences.

Supplier support: Need help from Fairmarkit? Contact us at [email protected].

You can respond to Fairmarkit events from the link in your email invitation, or you can log in to your Fairmarkit Supplier Portal to respond to events you've been invited to or public events in the Marketplace.

RFQ events: For information on how to manage your request for quote events, see Manage your events (RFQ).

Access events list

For each event type, there is an event list is available from the Fairmarkit menu.

• Marketplace

  • Marketplace - column descriptions

    Column

    Description
• RFI

  • RFI - column descriptions

    Column

    Description
• RFP

  • • RFP - column descriptions

Manage events list

Use the sort, search, and filter options to find your events quickly.

View list by event status

Select a tab to filter the list by the . The number of events in the status displays next to the tab name.

Sort events

The top of the events list includes a header for each column. Click a header to sort the list by the column. Once selected, an arrow displays next to the header. Click the header again to switch the sort between ascending and descending order.

My events

If you are an Admin and have access to view events for other users at your company, use the My request and All requests option to toggle between your events and all events you have access to view. See:

Search events

Use the Search bar to search for events. Click the Cancel button in the search bar to remove the search.

Filter by customer

In Customer, select to view events from a specific customer.

With the Catalogs section, you can upload your product catalog. This helps match buyer requests to your catalog, ensuring you receive relevant invitations, saving you time and providing opportunities to grow your business.

Is there a catalog template?

You can download a template from the Catalogs screen.

Catalog template descriptions

For each good or service, you can enter the following information:

Are there any catalog restrictions?

When attaching your catalog, keep the following in mind:

• File size: Each catalog file can be up to 100MB.

• File types: The following file formats are accepted: XML, JSON, CSV, XLS, XLSX

Add a catalog

• Drag and drop your file to the Upload your catalog area. The uploaded file will display on the catalog list.

Download a catalog

• Click actions and then select Download catalog. The catalog file is downloaded to your downloads folder.

Deactivate a catalog

• Click actions and then select Deactivate catalog. The catalog file is marked as Inactive.

Activate a catalog

• Click actions and then select Activate catalog. The catalog file is marked as Active.

For larger events, you can export the event details to Excel format, update with your responses, and then import your updates into Fairmarkit.

Note: The template files work with Microsoft Excel 2007 and later versions.

Download Excel template