Review event responses

After suppliers respond, you will need to review their responses and mark your request for information event reviewed. You can view all of their responses on a consolidated screen for easy comparison and review. Once complete, you can mark the event reviewed and add a note about the outcome (e.g., create a RFP, out of budget, etc.).

Note: A request for information event need to be closed to be marked as reviewed. Events automatically close on the Close Date and Close Time, but you can also manually close an event. For more information, see Change event dates.

View an event

• From the Events list, click an event to view its details.

Review responses

You can use the Details screen to review responses. The Details screen contains two areas, which provide a summary of responses received and a list of invitations sent to the suppliers. For more information about how event responses are summarized, see Event summary.

Value rounding: Supplier responses of $1 or more are rounded to two decimal places. Values below $1 are not rounded. Full decimal places are available in Excel exports and when sent back to your purchasing application.

• Questions: The Header area provides a side-by-side view of how each supplier answered your questions.

• Response details: The Requests area provides a summary of each supplier's response, including supplier status, received date, contact information, delivery days, expiration date, response total, notes, and attachments.

• Delivery: The Requests area provides the Delivery days, or the number of days the supplier needs to deliver the item. While one supplier may have a lower price, you will want to ensure that you receive your items in the necessary time frame.

• View attachments: If a supplier has added attachments to their response, the number of attached files is indicated on a download button . Attachments can be added at the response or line level. To download a summary of the response and any file attachments, select Actions > Download details.

• View scorecard: If you invited evaluators to score the suppliers' responses, click View Scorecard to review their responses.

• View internal notes: Select Comments > Internal Notes to view internal notes shared about the event.

• View supplier clarifications: Select Comments > Supplier Clarification to review clarifications sent to suppliers.

• Multi-round: If you want to update the event and run a new round, select Actions > New Round.

Mark event as reviewed

After you've reviewed your responses, you can mark that you've reviewed all responses and track next steps for the information.

1. From the events list or the event Details screen, select Actions > Review. The next steps window displays.

2. Select one of the following Next steps reasons:

   • Create an RFP

   • Out of Scope

   • Out of Budget

   • Requirements have Changed

   • Other - This options allows you to enter a description with up to 1,000 characters.

3. Click Review. The event stays in a Closed status, and a Reviewed label is added. If you hover over the label, you can view the user and the date and time that the event was reviewed.