Multi-round events (RFP & RFI)

With multi-round, you can run multiple rounds for your request for proposal and request for information events. Once your event is closed, you can add a new round, adding or editing the available sections, questions, and invited suppliers. Any changes made between event rounds are tracked in the event log.

Invited suppliers will receive a new email invitation for the round. Their original responses are retained, and they are only required to respond to new sections and questions and submit their response.

Multi-round RFQ/reverse auction events: See Multi-round events (RFQ & auction)

Create a new round

1

From the event Details screen, select Actions > New Round. A window allowing you to set dates for the new event round displays.

2

Update and verify the new dates as needed, and click Create. The event opens in the create screen, moving to Draft status. The round displays at the top of the screen.

3

Update your event, editing the available sections, questions, and invited suppliers as needed. Any additions or edits are specific to the round and will not impact previous rounds.

4

Publish your event.

Reopen last round

If you want to reopen the last round of an event, go the Events list or the event Details screen, select Actions > Reopen. See Change event dates.

View a previous round

To view the event details and supplier responses for a previous round, open an event with multiple rounds, and then select a Round to view.

Are multi-round events labeled?

When you add a round to an event, a Multi-round label is also added. Also, when you open the event, the round number is displayed in the top-right corner of the screen.

Additionally, when suppliers access the event, they will see a Multi-round label and the round number on their response screen. Their original responses are retained, and they are only required to respond to new sections and questions, which are marked with a New label.

How are response rates calculated?

Event & line items count, dollar value, and awarded value

For reporting purposes, each round is a unique event. However, line items, responses, and awarded totals are event specific and not unique to each round, meaning a line item could be included in multiple rounds, but it will only be considered once in terms of savings, value sourced, items sourced, etc.

Use the following example multi-round event where your buying org sources 10 items for $1000 (not 20 for $2000). If you add additional items, your reports would reflect them cumulatively.

Round	Line items	Total
1	10	$1000
2	10 (same items)	$1000

Supplier response rate

Each time a supplier respond to an event, it is included in the response rate. This means that if a supplier responds in multiple rounds of an event, it counts as multiple responses.

When a supplier does not respond to an event in any rounds, it counts as a 'no quote.' If an event has multiple rounds, and a supplier responds in one round but not in another, it does not count as a 'no quote.'

Supplier	Round response 1	Round 2 Responses	# of Responses
A	Yes	Yes	2
B	No	Yes	1
C	No	No	No quote