Available fields
Options
Select this option to switch between a request for quote or a reverse auction event. This option only displays when Reverse auctions are enabled. To turn on this feature, contact [email protected].
Select this option to mark this event as a simulated event, allowing you to test without sending emails to suppliers or impacting usage reports. You can only create a test event from a manually created event in Draft status. Once the test event is open, you can generate randomized supplier responses, and then close, award, or cancel the event as needed. By default, all test events, independent of their status, are archived 3 days after they are created. Suppliers will not see or receive emails about test events.
When working on an event in Draft status, you can invite collaborators to help you build and review your event. For your collaborators, you can manage their permissions, controlling if they are able to view or edit everything in the event.
comments
Click to access the Comments pane, which allows you to add and view internal comments and supplier messages for the event. This option is only available after the event is opened.
A list of available actions for the event. The available actions are dependent on the type of event and its current status.
Header
*Title
Enter a brief title that describes what is included in the event. The title is included in emails to suppliers and helps them to get a general idea about the event.
Business Unit
Select the business unit that requested or is related to the event. This is an optional field that may not be configured for your organization. To turn on this feature, contact [email protected].
RFQ ID
This is typically populated with the purchase requisition or purchase order number from your purchasing application. If not entered, Fairmarkit will automatically assign an ID, which can be edited later, as needed.
Client Company
Select the client company that is related to the event. This is an optional field that may not be configured for your organization. To turn on this feature, contact [email protected].
*Close Date
Enter the date that the event will close. At this date, suppliers will no longer be able to submit responses to the event. This date is used with the Close Time. By default, the event will close three days after being created, but you can edit the date. Your event must be opened for at least 3 hours.
*Close time
Enter the time that the event will close. At this date, suppliers will no longer be able to submit responses to the event. This time is used with the Close Date. By default, 12:00 pm is selected, but you can edit the time. Your event must be opened for at least 3 hours.
Preferred Delivery Date
Enter the date when the line items are needed. This date helps when defining shipping timelines and scheduling services.
Requester / Reference
Enter text like a name, email, or phone number to reference the requester.
Shipping Address
Select an address to receive the line items. As you type, matching addresses display. This field is optional, but recommended. It allows suppliers to provide more accurate pricing by including shipping costs or by directing you to the appropriate sales representative in your area.
Note: If your address isn’t available, click Add new to add your address to Fairmarkit. It will be available for future use.
*Payment process
Select how you will pay for the line item. This information is shared with suppliers. Available options include PO, Invoice Only, and Credit Card.
*Currency
Select a currency (3 characters) for the event.
Note: If you update the event currency on an event, verify the Benchmark price for your line items. Depending on the event type and your company settings, the Benchmark value might not automatically convert when changing the currency,
Shipping Type
Select your preferred shipping method.
Carrier
Select your preferred shipping carrier.
Note: You can use the Notes to supplier field to add an account number.
Urgency
Let suppliers know if your request is urgent with the Rush and Emergency options. By default, events are set to Normal urgency. If you select Rush, RUSH is appended to the description and your event is highlighted in yellow on the events lists and the supplier's bid page.
If you want to receive an email whenever a supplier responds to a Rush or Emergency event, select the High Urgency RFQ Bid Email option in Email Preferences.
Select if you want to seal supplier responses until the event is closed. This is an optional feature that may not be configured for your organization. To turn on this feature, contact [email protected]. If enabled, you may have the choice between a 1 or 2 envelope sealed bid. See: Sealed bids
Request items
Item fields
*Required | Supplier recommendation data | Additional information area
Internal Part #
Enter your organization's part number for the item. To turn on this feature, contact your Fairmarkit Customer Success Manager.
Manufacturer
Enter the manufacturer name for the item. This field is optional but recommended to improve supplier recommendations.
MFG part #
Enter the manufacturer's part number for the item. This field is optional but recommended to improve supplier recommendations.
Enter a brief description of the line item. You can enter up to 4000 characters. This description helps to improve your supplier matches. See Descriptions for more information.
*UOM
Select a unit of measure. The default value is Each. For more information, see Available UOMs.
*Quantity
Enter the quantity of the item or service needed. The quantity measure is based on your selected UOM. This value can contain up to 2 decimal places (e.g., 1.25 acres).
When enabled, you can add additional quantities to potentially benefit from tiered and volume-based pricing. For more information, see Request Additional Quantities.
Enter a benchmark price, such as the last price you paid, in the event currency (up to two decimal places). Adding a benchmark helps you track costs, compare prices, and identify savings opportunities. See: Benchmark.
Benchmarks can be added manually, imported from your purchasing application, or suggested from historical data (optional).
This value doesn’t update automatically if the event currency changes unless your company has enabled automatic updates (optional).
Suppler part #
Enter a supplier's part number. This can be used to match to price book items when enabled and is only available when price books are enabled.
Auto quoting #
Enter a supplier's item number. This is used when integrated quoting is enabled to automatically get quotes from suppliers and is not visible to suppliers invited to the event. To turn on this feature, contact your Fairmarkit Customer Success Manager.
Comments
Enter a comment specific to the line item. Comments can contain up to 5,000 characters.
Date Range
Select the start date and end date for the date range. This is typically used for services and software subscriptions and licenses.
Category
Add one or more categories or category/subcategory combinations (e.g., IT Hardware and Laptops) to define your event. Categories and subcategories are defined when your company was set up in Fairmarkit. They’re made to match your business practices and can be used to organize and track your analytics in a way that makes sense to your organization. Customer categories can be turned on at the event or line item level; to turn on categories at the line item level, contact your Fairmarkit Customer Success Manager.
Attachments
Add attachments that are specific to the line item. For example, you may want to attach a specification or design document to explain a line item further. Multiple attachments can be added. File names cannot be longer than 255 characters. Click the remove 
button to delete an attachment.
Internal Tags
Add additional information about the line item. Information is added as free text key and value pairs. You can define multiple keys and multiple values for a single key. These are internal values that are not available to suppliers.
Group fields
The group fields define the grouping of items the supplier can choose to submit a quote for.
*Required | Supplier recommendation data | Additional information area
Internal Part #
Enter your organization's part number for the item. To turn on this feature, contact your Fairmarkit Customer Success Manager.
*Group of equivalent substitute items
Enter a brief description of the line item you want to purchase. For example, you can enter Laptop, and then add each specific type of laptop you'll accept quotes for in the line items.
*UOM
Select a unit of measure. The default value is Each. For more information, see Available UOMs.
*Quantity
Enter the quantity of the item or service needed. The quantity measure is based on your selected UOM. This value can contain up to 2 decimal places (e.g., 1.25 acres).
When enabled, you can add additional quantities to potentially benefit from tiered and volume-based pricing. For more information, see Request Additional Quantities.
Comments
Enter a comment specific to the line item. Comments can contain up to 5,000 characters.
Date Range
Select the start date and end date for the date range. This is typically used for services and software subscriptions and licenses.
Category
Add one or more categories or category/subcategory combinations (e.g., IT Hardware and Laptops) to define your event. Categories and subcategories are defined when your company was set up in Fairmarkit. They’re made to match your business practices and can be used to organize and track your analytics in a way that makes sense to your organization. Customer categories can be turned on at the event or line item level; to turn on categories at the line item level, contact your Fairmarkit Customer Success Manager.
Attachments
Add attachments that are specific to the line item. For example, you may want to attach a specification or design document to explain a line item further. Multiple attachments can be added. File names cannot be longer than 255 characters. Click the remove button to delete an attachment.
Internal Tags
Add additional information about the line item. Information is added as free text key and value pairs. You can define multiple keys and multiple values for a single key. These are internal values that are not available to suppliers.
The line items are the list of preapproved items that the supplier can submit a quote for.
Manufacturer
Enter the manufacturer name for the item. This field is optional but recommended to improve supplier recommendations.
MFG part #
Enter the manufacturer's part number for the item. This field is optional but recommended to improve supplier recommendations.
Enter a brief description of the line item. You can enter up to 4000 characters. This description helps to improve your supplier matches. See Descriptions for more information.
Enter a benchmark price, such as the last price you paid, in the event currency (up to two decimal places). Adding a benchmark helps you track costs, compare prices, and identify savings opportunities. See: Benchmark.
Benchmarks can be added manually, imported from your purchasing application, or suggested from historical data (optional).
This value doesn’t update automatically if the event currency changes unless your company has enabled automatic updates (optional).
Service fields
*Required | Supplier recommendation data | Additional information area
Enter a brief description of the service you want to purchase. You can enter up to 4000 characters. This description helps to improve your supplier matches.
*UOM
Select a unit of measure. The default value is Each. For more information, see Available UOMs.
*Quantity
Enter the quantity of the item or service needed. The quantity measure is based on your selected UOM. This value can contain up to 2 decimal places (e.g., 1.25 acres).
When enabled, you can add additional quantities to potentially benefit from tiered and volume-based pricing. For more information, see Request Additional Quantities.
Enter a benchmark price, such as the last price you paid, in the event currency (up to two decimal places). Adding a benchmark helps you track costs, compare prices, and identify savings opportunities. See: Benchmark.
Benchmarks can be added manually, imported from your purchasing application, or suggested from historical data (optional).
This value doesn’t update automatically if the event currency changes unless your company has enabled automatic updates (optional).
Comments
Enter a comment specific to the line item. Comments can contain up to 5,000 characters.
Date Range
Select the start date and end date for the date range. This is typically used for services and software subscriptions and licenses.
Category
Add one or more categories or category/subcategory combinations (e.g., IT Hardware and Laptops) to define your event. Categories and subcategories are defined when your company was set up in Fairmarkit. They’re made to match your business practices and can be used to organize and track your analytics in a way that makes sense to your organization. Customer categories can be turned on at the event or line item level; to turn on categories at the line item level, contact your Fairmarkit Customer Success Manager.
Attachments
Add attachments that are specific to the line item. For example, you may want to attach a specification or design document to explain a line item further. Multiple attachments can be added. File names cannot be longer than 255 characters. Click the remove button to delete an attachment.
Internal Tags
Add additional information about the line item. Information is added as free text key and value pairs. You can define multiple keys and multiple values for a single key. These are internal values that are not available to suppliers.
Group service fields
Group fields
*Required | Supplier recommendation data | Additional information area
*Group service title
Enter a brief description of the service you want to purchase. You can enter up to 4000 characters. This description helps to improve your supplier matches.
Line item fields
*Service component
Enter a service component.
*UOM
Select a unit of measure. The default value is Each. For more information, see Available UOMs.
*Quantity
Enter the quantity of the item or service needed. The quantity measure is based on your selected UOM. This value can contain up to 2 decimal places (e.g., 1.25 acres).
When enabled, you can add additional quantities to potentially benefit from tiered and volume-based pricing. For more information, see Request Additional Quantities.
Enter a benchmark price, such as the last price you paid, in the event currency (up to two decimal places). Adding a benchmark helps you track costs, compare prices, and identify savings opportunities. See: Benchmark.
Benchmarks can be added manually, imported from your purchasing application, or suggested from historical data (optional).
This value doesn’t update automatically if the event currency changes unless your company has enabled automatic updates (optional).
Comments
Enter a comment specific to the line item. Comments can contain up to 5,000 characters.
Date Range
Select the start date and end date for the date range. This is typically used for services and software subscriptions and licenses.
Category
Add one or more categories or category/subcategory combinations (e.g., IT Hardware and Laptops) to define your event. Categories and subcategories are defined when your company was set up in Fairmarkit. They’re made to match your business practices and can be used to organize and track your analytics in a way that makes sense to your organization. Customer categories can be turned on at the event or line item level; to turn on categories at the line item level, contact your Fairmarkit Customer Success Manager.
Attachments
Add attachments that are specific to the line item. For example, you may want to attach a specification or design document to explain a line item further. Multiple attachments can be added. File names cannot be longer than 255 characters. Click the remove button to delete an attachment.
Internal Tags
Add additional information about the line item. Information is added as free text key and value pairs. You can define multiple keys and multiple values for a single key. These are internal values that are not available to suppliers.
Customer categories
Select one or more category and subcategory (e.g., IT Hardware and Laptops) combinations to help further define your event. Customer categories and subcategories were defined when your organization was set up in Fairmarkit. They’re made to match your business practices and can be used to organize and track your analytics in a way that makes sense to your organization. Categories can be turned on at the event or line item level; to change your preference, contact your Fairmarkit Customer Success Manager.
Suppliers invitation
In the Suppliers invitation area, you can invite trusted suppliers from the Fairmarkit database to your event. Based on the information you entered, Fairmarkit will recommend a list of suppliers to invite. You can adjust the list by manually selecting or removing suppliers from the list.
Marketplaces
Select if you want to send the event to a marketplace where it will be open to responses from all registered suppliers from the marketplace.
Notes to supplier
Add additional information and communication (up to 4,000 characters) about the event with all invited suppliers. For example, you might enter a shipping account number or detailed steps to explain the process further.
Files
Attach files, such as a scope of work, to share with suppliers. Files can be up to 100mb, and the File name cannot be longer than 255 characters. See Attachments for more information.
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