Multi-round events (RFQ & auction)

With multi-round, you can run multiple rounds for your request for quote and auction events. Once your event is closed, you can add a new round, adding or deleting line items and suppliers. Any changes made between event rounds are tracked in the event log.

Invited suppliers will receive a new email invitation for the round. Their original responses are retained, and they are only required to respond to new line items and submit their response.

Create a new round

Create a new request for quote (RFQ) round

1

From the event Details screen, click Run new round. If you've already created more than one round, click the round field, and then select Run new round. The Create a new round window displays.

2

Select Request for quote (RFQ).

3

Update and verify the Close date and Close time as needed, and click Create. The event opens in the create screen, moving to Draft status. The round displays at the top of the screen.

4

Update your event. You can add or delete line items and invited suppliers as needed. Changes are specific to the round and will not impact previous rounds.

5

Send your event.

Create a new auction round

1

From the event Details screen, click Run new round. If you've already created more than one round, click the round field, and then select Run new round. The Create a new round window displays.

2

Select Reverse auction.

3

Update and verify the new dates as needed, and click Create. The event opens in the create screen, moving to Draft status. The round displays at the top of the screen.

4

Update and verify the new dates as needed, and click Create. The event opens in the create screen, moving to Draft status. The round displays at the top of the screen.

5

Send your event.

Delete a draft round

If you create a new round and change your mind, you can delete the draft round from your event.

• With the draft round selected, scroll to the bottom of the event and select Discard. The round is deleted.

Review rounds

To view the event details and supplier responses for a previous round, open an event with multiple rounds. In addition to the normal tools you have when reviewing supplier responses, when you review rounds, you can also view a supplier's responses across rounds and view previous rounds for your event.

Compare supplier's response across rounds

To view a summary of a supplier's responses by round, hover over the savings value.

View a previous round

To view a different round, select a Round to view.

Reopen last round

If you want to reopen the last round of an event, go the Events list or the event Details screen, select Actions > Reopen. See Change event dates.

Award lines between rounds

When running a multi-round event, you can select to award line items and send any remaining lines to a new round. At the end of the event when you finalize awarding, you can change your awarding selection, if needed. You cannot select to pre-select to award line items in the first round of an event and create a new round.

1

For the line item, click the Select to award 🏆 button. A confirmation banner displays.

2

Click the Award items button. The line it marked to be awarded and will not be included in the next round.

Award event

1

Click Finalize awarding. The event displays on the award screen.

2

At the top of the supplier's column, click the Award button. If needed, you can switch between rounds, and award line items in different rounds. Any items preselected for awarding will already be selected. For more information on awarding, split awarding, and partially awarding, see Award an event .

3

Click Award. The awarded supplier is notified, and the event moves to Awarded status.

Are multi-round events labeled?

When you add a round to an event, a round label is added, and when you open the event, the round number is displayed in the top-right corner of the screen.

Additionally, when suppliers access the event, they will see the round number on their response screen. Their original responses are retained, and they are only required to respond to new sections and questions, which are marked with a New label.

How are response rates calculated?

Event & line items count, dollar value, and awarded value

For reporting purposes, each round is a unique event. However, line items, responses, and awarded totals are event specific and not unique to each round, meaning a line item could be included in multiple rounds, but it will only be considered once in terms of savings, value sourced, items sourced, etc.

Use the following example multi-round event where your buying org sources 10 items for $1000 (not 20 for $2000). If you add additional items, your reports would reflect them cumulatively.

Supplier response rate

Each time a supplier respond to an event, it is included in the response rate. This means that if a supplier responds in multiple rounds of an event, it counts as multiple responses.

When a supplier does not respond to an event in any rounds, it counts as a 'no quote.' If an event has multiple rounds, and a supplier responds in one round but not in another, it does not count as a 'no quote.'