# Addresses

From the Locations tab, you can define standard addresses for all users in your organization. When users create Fairmarkit events, they can select a receiving address for items or services. By providing this information, you help to narrow down supplier recommendations to the appropriate geographic area (country, state, province, or region), and you allow suppliers to provide more accurate pricing by including shipping costs or by directing you to the appropriate sales representative in your area.

### Access locations list <a href="#accesslocationslist" id="accesslocationslist"></a>

You can access a list of locations defined for your organization from the Administration screen.

1. From the **menu**, select *Administration*.
2. Select the **Addresses** tab.<br>

* **Address**: displays the full address. If any search tags were entered for the location, they display below the address
* **Owner:** displays the user that created the location&#x20;
* **Status:** displays if the location status (Active or Inactive)
* **Actions:** a list of available actions for the locations

### Find locations <a href="#findlocations" id="findlocations"></a>

You can quickly find your locations through the sort, search, and filter options.

#### Sort locations

The top of the list includes a header for each column. Click a header to sort the list by the column. Once selected, an arrow displays next to the header. Click the header again to switch the sort between ascending and descending order.

#### Search locations

You can search based on the Address, Owner, or tags in the Search bar. Click the Cancel  button in the search bar to view the complete list again.

#### View active locations

To filter the list to only active locations, select the Active locations only check box.

### Add a location <a href="#addalocation" id="addalocation"></a>

To create a new location, complete the following:

1. Click **Add Address**.\
   The Location window displays.
2. Enter information about your location.<br>

#### Location field descriptions

The following outlines the fields used to define a location. The \*required fields are marked.

<table><thead><tr><th>Field</th><th>Description</th><th width="139.015869140625"></th></tr></thead><tbody><tr><td>*</td><td>Location name</td><td>Enter a name for your location.</td></tr><tr><td> </td><td>External ID</td><td>Enter any external ID used for the location.</td></tr><tr><td> </td><td>Search tags</td><td><p>Add tags to help you maintain your locations. You can view and search by these tags on the Locations list.</p><p>Note: If your tag isn’t available, click Add new tag to add your tag to Fairmarkit. It will be available for future use.</p></td></tr><tr><td>*</td><td>Country</td><td>Select the country of the location.</td></tr><tr><td>*</td><td>Address 1</td><td>Enter the first line of the location address. This is typically the street address, P.O. box, company name, or care of (c/o) information.</td></tr><tr><td>*</td><td>Address 2</td><td>Enter the second line of the location address. This is typically the apartment, suite, or building, or floor number.</td></tr><tr><td>*</td><td>City</td><td>Enter the location city.</td></tr><tr><td> </td><td>State</td><td>Enter the location state.</td></tr><tr><td>*</td><td>Zip</td><td>Enter the location address zip code.</td></tr></tbody></table>

<br>

1. Click **Add**.

### Edit a location <a href="#editalocation" id="editalocation"></a>

After you have created a location, you may need to edit it.

* For a location line, click **actions** and then select **Edit**.\
  The location displays in edit mode.

### Update location status <a href="#updatelocationstatus" id="updatelocationstatus"></a>

With location status, you can control if users in your organization can select a location. Once deactivated, you can activate a location so users can use it again.

* **Deactivate a location**: For the location line, click actions![](https://docs.fairmarkit.com/content/resources/images/buttons/actions-btn_20x20.png) and then select Deactivate.\
  The location is deactivated and users will no longer be able to select it.
* **Activate a location**: For the location line, click actions![](https://docs.fairmarkit.com/content/resources/images/buttons/actions-btn_20x20.png) and then select Activate.\
  The location is activated and users will be able to select it.

<br>


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