# Suppliers
From the Suppliers tab, you can add and manage your organization's list of registered suppliers in Fairmarkit. Additional suppliers may be recommended by Fairmarkit (non-registered) or respond when you post an event to the Marketplace (public). Depending on your integration, your suppliers master list is typically imported from your purchasing application. Your list of suppliers will be available from the Suppliers list for your events.
Note: Inactive suppliers cannot be added to events or recommended by Fairmarkit.
### Access list of suppliers
You can access a list of suppliers registered for your organization.
{% stepper %}
{% step %}
From the **menu**, select *Administration*.
{% endstep %}
{% step %}
Select the Suppliers tab.
#### Suppliers - column descriptions
| Column | Description |
| ----------------------------------------------------------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Supplier name | Displays the supplier's name. If any tags are defined for the supplier, they will display below the supplier's name. |
| Country | Displays the supplier's country. |
| State, City | Displays the supplier's state and city. |
| Email, Contact name | Displays the email and name of the contact at the supplier. |
| Status | Displays if the supplier is Active or Inactive. |
| Group | Displays any supplier groups that the supplier is assigned to. Click the add  button to add the supplier to additional groups. [For more information, see Supplier groups.](/buyers/administration/supplier-groups.md) |
| actions  | A list of available actions for the supplier. |
| {% endstep %} | |
| {% endstepper %} | |
### Find suppliers
You can quickly find suppliers through the sort and search options.
#### Sort suppliers
The top of the list includes a header for each column. Click a header to sort the list by the column. Once selected, an arrow displays next to the header. Click the header again to switch the sort between ascending and descending order.
#### Search suppliers
You can search for users using the Search bar. Click the Cancel button in the search bar to view the complete list again.
### Batch supplier load
For information on how to batch upload your supplier data, see Data load.
### Add a supplier
To create a new supplier, complete the following:
**Supplier Info**
{% stepper %}
{% step %}
To create a new supplier, complete the following:
1. Click **Add Supplier**.\
The add supplier window displays.
{% endstep %}
{% step %}
Enter information about the supplier.
Supplier field descriptions
**Supplier Info**
| Field | Description | |
| ----- | ------------- | ------------------------------------------------------------------------------------------------------------------------------------- |
| \* | Supplier name | Supplier's name. |
| \* | Email | Email for your contact at the supplier. |
| | Phone | Phone number for your contact at the supplier. |
| | First name | First name of your contact at the supplier. |
| | Last name | Last name of your contact at the supplier. |
| | Country | Supplier's country. |
| | Address 1 | First line of the supplier's address. This is typically the street address, P.O. box, company name, or the c/o (care of) information. |
| | Address 2 | Second line of the supplier's address. This is typically the apartment, suite, building, or floor number. |
| | City | Supplier's city. |
| | State | Supplier's state. |
| | Zip | Suppliers zip code. |
**More Details**
| Field | Description | |
| ------------- | ---------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| | Fairmarkit business classification | Select one or more [Fairmarkit business classifications](/glossary/glossary/business-classifications.md). These are diversity classifications and can be seen and searched when you select suppliers to invite to your events. |
| | Search and add brand | Search for and select any brands that the supplier sells. If you cannot find a brand, enter the Brand name and then click the Add new brand button in the list. |
| | Search and add supplier tags | Search for and select any tags to further define the supplier. If you cannot find a tag, enter the tag text and then click the Add new supplier tag button in the list. |
| | Add External ID | Click the Add External ID button to add an ID your use for the supplier from an external system. This information is used when communicating with your purchasing application via an integration.
Note: You must be assigned to the Admin role to add or edit an External ID.
You'll need to enter the following information:
- External ID: The supplier's ID in the external system.
- ID Source: The ID of the external system.
- Status: The supplier's status in the external system.
|
| | Status | Select if the supplier is active. This field is only available after a supplier has been added. |
| | Registration status | Select if the supplier is Registered with your organization. |
| {% endstep %} | | |
{% step %}
Click Add.\
The supplier is added.
{% endstep %}
{% endstepper %}
### Edit supplier information
If you want to edit information about a supplier, complete the following:
{% stepper %}
{% step %}
For a supplier's line, click **actions** and then select **Edit**.\
The Supplier window displays in edit mode.
{% endstep %}
{% step %}
Enter or update any information about the supplier.
{% endstep %}
{% step %}
Click **Update**.
{% endstep %}
{% endstepper %}
### Clone a supplier
With the Clone option, you can create a copy of a supplier. Typically this is used to create a copy so you can create additional contacts for a supplier. This option duplicates all of the supplier's important information, such as address, business classifications, and external ID but allows you to enter a new email address and contact name.
{% stepper %}
{% step %}
For a supplier's line, click **actions** and then select **Clone**.\
The Supplier window displays in edit mode with the supplier information included.
{% endstep %}
{% step %}
Review the **Email, First Name,** and **Last Name**. Edit any other fields, as needed.
{% endstep %}
{% step %}
Click **Add**.\
A new supplier record is created.
{% endstep %}
{% endstepper %}
### Update registration status
Within Fairmarkit, you can easily see your organization's registered suppliers. To ensure that a supplier is labeled registered, complete the following:
{% stepper %}
{% step %}
For a supplier's line, click actions and then select **Edit User Info**.\
The Supplier window displays in edit mode.
{% endstep %}
{% step %}
Select the **More Details** tab.
{% endstep %}
{% step %}
In **Registration status**, select the **Registered** check box.
{% endstep %}
{% step %}
Click **Update**.
{% endstep %}
{% endstepper %}
With supplier status, you can control which suppliers are active in Fairmarkit. Inactive suppliers cannot be added to events or recommended by Fairmarkit. After a supplier is deactivated, you can activate a supplier again, if necessary.
{% stepper %}
{% step %}
For a supplier's line, click actions and then select **Edit User Info**.\
The Supplier window displays in edit mode.
{% endstep %}
{% step %}
Select the **More Details** tab.
{% endstep %}
{% step %}
In **Status**, select the **Active** check box.
{% endstep %}
{% step %}
Click **Update**.
{% endstep %}
{% endstepper %}
### Edit an External ID
If you need to add or edit the external ID information for your integration, do the following:
**Note**: You must be assigned to the Admin role to add or edit an External ID.
{% stepper %}
{% step %}
For a supplier's line, click **actions** and then select **Edit User Info**.\
The Supplier window displays in edit mode.
{% endstep %}
{% step %}
Select the **More Details** tab.
{% endstep %}
{% step %}
Edit the **External ID, ID source,** and **status** fields as needed
{% endstep %}
{% step %}
Click **Update**.
{% endstep %}
{% endstepper %}
### View a supplier's recent activity
With the View recent activity option, you can audit a supplier's activity with your organization in Fairmarkit.
{% stepper %}
{% step %}
For a supplier's line, click **actions** and then select **View recent activity.**\
The History window displays.
{% endstep %}
{% step %}
From this window you can:
* **Sort**: Click a header to sort the list by the column.
* **Filter**: Filter the list based on an action.
* **Search**: Search the messages in the list.
* **Download Excel**: Download the entire list in Microsoft Excel format.
{% endstep %}
{% endstepper %}
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