Event status (Buyers)

As you manage your events in Fairmarkit, they will move through various statuses, each with specific actions available to you. Fairmarkit indicates an event's status through the use of colors and labels.

Draft

When you create an event (generated from your purchasing application or manually created), it starts in Draft status. From here, you can edit the event details and then submit it to suppliers. Events in Draft status are still under your control and not visible to suppliers.

Opened

Once you send your event to suppliers, it transitions to Opened status. You set the open period with the Close Date and Close Time fields, and the event automatically closes; however, you can manually close the event if needed. While the event is Opened, you can edit some fields, invite additional suppliers, update notes, message suppliers, and review responses.

Closed

Typically an event automatically moves to Closed status based on the Close Date and Close Time fields, but you can also manually close an event. When an event moves to Closed status, suppliers can no longer submit responses, and you can review all supplier submissions and proceed with awarding the event.

Awarded / Partially Awarded

After you award an event, it moves to Awarded status. If you award individual line items, it moves to a Partially Awarded status. Once awarded, you can update your purchasing application accordingly.

Canceled

If you no longer need an event, you can move it to Canceled status. This can be done from Opened, Closed, or Awarded statuses.

Archived

If a you no longer need a draft event, you can move the event to Archived status. Archived events are not tracked for Fairmarkit usage.