Purchase requisition sync

With the Coupa integration, you can automatically sync your purchase requisitions with Fairmarkit, creating request for quote events; once you award an event, Fairmarkit automatically sends the awarded data back to Coupa to update and approve your purchase requisition, readying it to become a purchase order. Purchase requisition sync also supports bundling, partial awarding, and sending back requisition information for canceled and archived events.

Import to Fairmarkit

• Create a purchase requisition in Coupa and add items to your cart.

• When the purchase requisition gets to the Fairmarkit remote approver, Fairmarkit pulls and maps the purchase requisition. How is this data mapped?

• A request for quote event is created in Fairmarkit.

Export to Coupa

Note: If an event is canceled or archived, your purchase requisition is updated with a link to the Fairmarkit event and no other data is updated. During setup, you can decide if these events should be approved or rejected in Coupa.

• The event is awarded in Fairmarkit.

• Event data is sent and mapped for use in Coupa.

  How is this data mapped ?

• Coupa line items

  When data is exported back to Coupa, Fairmarkit will update the following information. The Fairmarkit request for quote details can be accessed through a URL that is sent to Coupa.

  Fairmarkit Field	Coupa field	Notes
  calculated field	Need By Date	Calculated as Awarded At time + Delivery Days.
  External Supplier ID	Supplier Number
  Unit Price	Updated Unit Price
  Attachments	Attachments	Add a new “URL” attachment with a link back to Fairmarkit.
  custom field	Savings	Custom money field that allows for amount and currency
  	Status	Updates the status to Approved by the Fairmarkit remote approver.
  	Contract	Set to None, but this is configurable.

• Updates and approves the purchase requisition in Coupa.