Purchase requisition sync
With the purchase requisition sync, your purchase requisitions created in SAP Ariba are imported into Fairmarkit, and request for quote events are created. When you award your event, Fairmarkit sends the awarded data back to SAP Ariba, and your purchase requisition is updated.
Note: The SAP Ariba integration provides a number of configurations to customize your integration. See SAP Ariba requisition import configurations and SAP Ariba integration - optional configurations.
Import to Fairmarkit
Based on a scheduled job, Fairmarkit will import your purchase requisitions created in SAP Ariba and create request for quote events in Fairmarkit. This scheduled job can be adjusted to run at your requested interval.
The scheduled job does the following:
Finds all your submitted purchase requisitions.
Maps your SAP Ariba data to for use in Fairmarkit.
Creates a request for quote event in Fairmarkit.
Export to SAP Ariba
When your award your request for quote event, Fairmarkit sends the award data back to SAP Ariba and the purchase requisition is updated. This process works in real-time, and you should see your update within a few seconds. During this process, the following will happen:
Note: Depending on your needs, you can request comments and additional approvers to be added.
Note: Bundling is not currently supported for the export to SAP Ariba.
Event awarded in Fairmarkit.
Maps your Fairmarkit data to use in SAP Ariba.
Updates purchase requisition in SAP Ariba.
How is data mapped?
When you import to Fairmarkit or export back to SAP Ariba, the data is mapped to ensure that it ends up in the correct fields in each application. For more information, see -How is data mapped?
SAP Ariba & Fairmarkit data mapping
ApprovalRequests__Approver__UniqueName
This is optional and can be used to filter requisitions currently in the approval queue and assigned to Fairmarkit.
*
Billing Address
LineItems__BillIngAddress
Billing Address code
This is metadata used when exported back to SAP Ariba.
Deliver to
LineItems__DeliverTo
Commodity Code
LineItems__Description.CommonCommodityCode__Name
Level 1 Commodity Name
Category Parent Name
Commodity Code ID (not displayed in UI)
LineItems__Description.CommonCommodityCode__UniqueName
Commodity UNSPSC Code
UNSPSC Predicted Item Categories - Parent Identifier/external ID
*
Item description
LineItems__Description.Description
Line level detail indicating requisitioned item or service.
Item Title
*
Price
LineItems__Description.Price__Amount
Unit price for the requisitioned item or service.
Item Benchmark Price
*
Currency
LineItems__Description.Price__Currency__UniqueName
Uses the currency of the last line item to set the currency for the Fairmarkit request for quote event.
Currency (request for quote event)
Supplier Part #
LineItems__Description.SupplierPartNumber
Manufacturer Part Number
*
Unit
LineItems__Description.UnitOfMeasure__UniqueName
Unit of Measure
Note: Default to "each" is not supported by Fairmarkit
UOM
Need-by Date
LineItems__NeedBy
In SAP AribaAriba, this is selected on the Requisition level, but it displays on the line item level in the API. Uses the Need-by Date of the last line item to set the Preferred Delivery Date (on the header level) for the Fairmarkit request for quote event.
Preferred Delivery Date
*
No.
LineItems__NumberInCollection
Used to order the line items in the Fairmarkit request for quote event. When the data is exported back to SAP Ariba, this is used to make sure the correct line item is updated.
This metadata is used to order line items and when exporting to SAP Ariba to ensure the correct line item is updated.
Parent No.
LineItems__ParentLineNumber
Used for special logic for sub items/services.
Specific item logic
*
Qty
LineItems__Quantity
Quantity of a line item
Quantity
Service Item (checkbox)
LineItems__ServiceDetails.RequiresServiceEntry
Used to determine item type as service.
Specific service logic
LineItems__ServiceDetails.ServiceEndDate
Used to modify event title in Fairmarkit (e.g. "{item title} {start date} - {end date}").
Item Title
LineItems__ServiceDetails.ServiceStartDate
Used to modify event title in Fairmarkit (e.g. "{item title} {start date} - {end date}").
Item Title
ShipTo (Plant)
LineItems__ShipTo__City
SAP Ariba sets the address at the line item level, but this value is set at the header level on a Fairmarkit event. Uses the first line item's shipping address.
City
Not visible in UI
LineItems__ShipTo__Country__UniqueName
SAP Ariba sets the address at the line item level, but this value is set at the header level on a Fairmarkit event. Uses the first line item's shipping address.
Country
Not visible in UI
LineItems__ShipTo__Lines
SAP Ariba sets the address at the line item level, but this value is set at the header level on a Fairmarkit event. Uses the first line item's shipping address.
Address1
Not visible in UI
LineItems__ShipTo__PostalCode
SAP Ariba sets the address at the line item level, but this value is set at the header level on a Fairmarkit event. Uses the first line item's shipping address.
Accounting - by Line Item - Bill to:
LineItems__ShipTo__State
SAP Ariba sets the address at the line item level, but this value is set at the header level on a Fairmarkit event. Uses the first line item's shipping address.
State
Vendor Name
LineItems__Supplier__Name
Vendor name. This is during the import to Fairmarkit, but it is not used when exporting back to SAP Ariba.
Item Benchmark Supplier
Vendor ID
LineItems__Supplier__UniqueName
Vendor ID. This is not used during the import to Fairmarkit, but it is used when exporting back to SAP Ariba.
External Supplier ID
*
Title
Name
Title of the requisition in Ariba
Requisition Title
On Behalf Of
Requester__UniqueName
Requester
Status
StatusString
Status Submitted for filtering and used server-side.
filtering / approvals
Cart Summary
TotalCost__Amount
Sum of Requisition Spend. This is during the import to Fairmarkit, but it is not used when exporting back to SAP Ariba.
Total Amount
*
PR ID
UniqueName
Numeric identifier of the requisition
External RFQ ID
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